Accounts Payable And Expense Specialist

Accounts Payable and Expense Specialist

Job Description

The Accounts Payable and Expense Specialist supports a hybrid accounts payable and employee expense function within an evolving ERP environment, moving from ECC to SAP S/4

HANA. This role focuses on accurate transaction processing, timely issue resolution, and strong operational support, while contributing to continuous process improvement and maintaining compliance with company policies.

Responsibilities

+ Process vendor invoices accurately and on time, ensuring correct coding, approvals, and supporting documentation.

+ Review and approve employee expense reports to ensure full compliance with company policies and procedures.

+ Verify documentation, account coding, approvals, and supporting records for both invoices and expense reports.

+ Identify and resolve exceptions in accounts payable and expense transactions, following up as needed to ensure completion.

+ Respond promptly to accounts payable and expense-related inquiries from employees, leaders, and vendors.

+ Research and resolve payment, invoice, and expense report issues, escalating complex or sensitive matters when appropriate.

+ Maintain positive working relationships with internal and external stakeholders by providing professional, customer-focused support.

+ Monitor accounts payable and expense processing queues to support timely completion of work and adherence to service expectations.

+ Review shared mailboxes regularly and respond to requests and questions in a timely and accurate manner.

+ Support payment processing activities, including preparation and review of payment runs as needed.

+ Assist with month-end close activities, including reconciliations, reporting, and supporting documentation requests.

+ Support internal and external audits by providing organized records, explanations, and documentation as requested.

+ Follow up on outstanding items to help ensure transactions are completed accurately, efficiently, and within required timelines.

+ Ensure all work complies with company policies, procedures, and relevant controls.

+ Identify recurring issues or process bottlenecks and recommend practical, actionable solutions.

+ Support process improvements, system enhancements, and documentation updates related to accounts payable and expense management.

+ Help maintain organized records and supporting documentation for invoices, payments, and expense reports.

+ Participate in system implementations, automation initiatives, and the rollout of new technologies and AI-enabled tools as needed.

Essential Skills

+ 1-2 years of experience in accounts payable, expense management, and/or finance operations.

+ Experience working with ERP, expense management, or procurement systems.

+ Knowledge of accounts payable processes and expense reimbursement practices.

+ Ability to process high volumes of transactions accurately and efficiently.

+ Strong organizational skills with the ability to manage multiple competing priorities.

+ Effective written and verbal communication skills for interacting with employees, leaders, and vendors.

+ Strong customer service orientation, with a focus on responsiveness and professionalism.

+ Attention to detail and accuracy in reviewing documentation, coding, and approvals.

+ Ability to research and resolve payment, invoice, and expense report issues.

+ Capability to work within established policies, procedures, and internal controls.

Additional

Skills & Qualifications

+ Bachelor's degree in accounting, finance, or a related field is preferred.

+

Experience with SAP, including ECC and/or SAP S/4

HANA, or similar ERP financial systems.

+

Experience with Concur or other expense management platforms.

+

Experience with Ariba or similar procurement and invoicing systems.

+ Experience supporting month-end close activities, including reporting and reconciliations.

+ Experience supporting internal or external audits and responding to documentation requests.

+ Experience working in a high-volume processing environment with multiple competing priorities.

+ Experience participating in system implementations, process improvements, or automation initiatives.

+ Exposure to the rollout of new technologies and AI-enabled tools in finance operations.

+ Ability to contribute ideas for continuous improvement and operational efficiency.

Work Environment

This role operates in a hybrid work environment, with three days per week in the office and remote work on the remaining days. Wednesday is a required in-office day. Core working hours are 8:00 a.m. to 5:00 p.m., providing a structured schedule that supports collaboration with finance and operational teams. The position involves regular use of ERP and financial systems such as SAP, SAP S/4

HANA, Concur, Ariba, or similar tools, as well as standard office productivity applications. Work is primarily performed in a professional office setting with a focus on high-volume transaction processing, timely issue resolution, and cross-functional collaboration.

Please get in touch with…