Accounting Clerk

We are Diversified, a global B2B events and media company that strengthens business communities by fostering a space, in person and online, for professionals and businesses to connect and grow. The company serves as a trusted partner across several industries including active lifestyle, business management, clean energy, commercial marine, seafood, technology and more. Established in 1949 and headquartered in Portland, Maine, the global company has divisions and offices around the world in Australia, Canada, Hong Kong and the United Kingdom.

Diversified is a third-generation, family-owned business. Join our team as an Accounting Clerk!

This role is based in our Portland, ME office on a hybrid schedule with 2 days per week on-site. For candidates not located within a commutable distance to our office, Diversified may choose to consider remote work options.

If you're someone who finds real satisfaction in keeping the numbers clean, the vendors happy, and the close cycle running smoothly, this role was built for you. As an Accounting Clerk on our Accounting team, you'll have genuine ownership over the accounts payable and collections functions that keep Diversified's global portfolio — from Seafood Expo North America to Geo Week to The Running Event — financially sound.

You'll work closely with the Accounting Manager and partner across departments to resolve discrepancies, strengthen vendor relationships, and make sure our AR aging stays in great shape. This is a high-visibility position where your accuracy and initiative will be felt across the business every single month.

• Invoice & T&E Processing: Code and process vendor invoices and employee expense reports accurately and in accordance with company policy.
• Payment Runs: Assist with managing disbursement cycles to ensure vendors are paid on time and documentation is complete.
• Vendor Reconciliation: Reconcile vendor statements proactively, identify discrepancies, and resolve them before they become problems.
• Collections Outreach: Monitor outstanding receivables and communicate professionally with customers regarding past-due balances, following established protocols and escalating when appropriate.
• AR Aging Management: Track patterns in late payments, keep aging reports current, and surface recommendations for process improvements.
• Month-End Close Support: Contribute to a timely and accurate monthly close by completing assigned tasks and flagging issues early.
• Audit Preparation: Organize and produce documentation in response to audit requests, supporting the team through internal and external review cycles.
• Cross-Functional Collaboration: Partner with colleagues across Accounting and other departments on reporting, reconciliations, and special projects as they arise.

• Hands-On Accounting
  
  Experience:
  
  Two or more years of direct responsibility for AP and/or AR functions, with a track record of managing volume without sacrificing accuracy.
• GAAP Knowledge: A working understanding of generally accepted accounting principles and standard accounting practices.
• Systems Proficiency: Comfort with accounting software or ERP platforms; experience with Net Suite and Concur or similar tools is a strong plus.
• Excel Fluency: Confidence working with aging reports, multi-period reconciliations, and larger data sets in Excel.
• Attention to Detail: A genuine commitment to getting the details right, especially under deadline pressure.
• Communication
  
  Skills:
  
  Clear, professional written and verbal communication — you're comfortable corresponding with vendors and customers and know how to strike the right tone.
• Team Player: Contributes to a positive, cohesive team dynamic and builds strong working relationships across departments.
• Adaptability & Initiative: Adjusts readily to shifting priorities and deadlines and proactively identifies issues and drives solutions rather than waiting to be told.
• Education: An associate or bachelor's degree in accounting, finance, or a related field is preferred, though equivalent experience will be considered.
• Work-Life Balance: Generous paid time off programs including vacation, sick leave and paid family and…