Accounts Payable Coordinator

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Full Time New York, NY, US

3 days ago Requisition

Salary Range: $60,000.00 To $70,000.00 Annually

Accounts Payable Coordinator

Haymarket Media, Inc. is seeking an Accounts Payable Coordinator to join the Accounting team. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office, Monday through Wednesday.

Job Overview:

The Accounts Payable Coordinator plays a vital role in maintaining Haymarket Media’s financial health. Managing purchasing, receiving, invoice posting, and payment workflows, this position ensures seamless disbursement operations across our multi-brand portfolio. You will act as an operational line of defense—ensuring timely supplier payments, maintaining proper support documentation, enforcing internal controls, and resolving transaction discrepancies across systems.

Responsibilities:

• Invoice Processing:
  Organize and process incoming invoices in Google Gmail, ensuring accurate coding and 3‑way matching against purchase orders and goods receipts.

• Vendor Management:
  Create and maintain vendor profiles in Unit4 Business World in close coordination with internal purchasers and the contracts department. Basic understanding of sales and use tax is a plus.

• Travel & Entertainment Processing:
  Review incoming T&E expense claims within the Business World system to ensure every line item complies with company policy. Promptly and efficiently notify claimants of any necessary adjustments or corrections.

• Disbursement Execution:
  Prepare payment proposals in Business World via Excel to guarantee timely payments under established terms. Process domestic/international wires and ACH payments using Citizens Bank Optima software.

• Workflow & Issue Resolution:
  Monitor invoice workflows for processing bottlenecks. Trace system transactions to isolate root causes of payment or ledger errors and troubleshoot bank payment issues.

• Stakeholder & Audit Support:
  Handle AP inquiries from external vendors and internal purchasers across multiple brands. Assist accounting leadership with audit requests and maintain audit‑ready transaction records.

Skills and Requirements:

• Experience:
  
  2–4 years of dedicated Accounts Payable or full‑cycle accounting experience.

• ERP & Banking Systems:
  Hands‑on experience with Enterprise ERP systems (e.g., Unit4 Business World, Net Suite, SAP, Oracle, or Quick Books). Proficiency with commercial banking platforms (e.g., Citizens Bank) for ACH/wire execution.

• Technical
  
  Skills:
  
  Advanced proficiency in Google Workspace (Gmail) and Microsoft Excel or Google Sheets for data management and payment proposals.

• Accounting Acumen:
  Solid understanding of automated workflows, 3‑way matching, General Ledger structures, basic double‑entry accounting, and GL entries.

• Professionalism & Communication:
  Exceptional written and verbal communication skills with a track record of resolving vendor disputes diplomatically. Strong attention to detail and high professional standards when interacting across departments.

• Education:
  
  Minimum of an Associate’s degree in Accounting

What We Offer:

• A competitive compensation package

• The salary range for this position is $60K-$70K. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.

• Paid annual vacation, holiday and sick time off

• Comprehensive health plans including medical, dental and vision

• Competitive 401(k) investment options and generous company matching program

• Life insurance

• Commuter benefits

• Employee referral awards

• Tuition reimbursement

• Training opportunities through industry-recognized programs

• A creative and passionate workplace and a fun, collaborative team environment

• Three Week “Work from Anywhere” benefit, to ensure work life balance

Haymarket Media, Inc. is an award-winning specialist content and information company. With more than 30 market‑leading media brands, Haymarket offers unmatched expertise and insight through balanced,…