Senior Payroll Specialist-Fully Remote

Sr. Payroll Specialist

100% Remote

Job Description

The Sr. Payroll Specialist processes complex U.S. and Canadian payrolls and ensures full compliance with federal, state, provincial, union, prevailing wage, and certified payroll requirements. This role reviews and reconciles payroll data, leads payroll-related projects, partners with internal and external stakeholders on system and process improvements, and supports audits and reporting for a rapidly growing national organization.

Responsibilities

+ Process complex multi-state U.S. and Canadian payrolls while ensuring compliance with all applicable federal, state, provincial, union, prevailing wage, and certified payroll regulations.

+ Review payroll transactions for accuracy, including wage calculations, deductions, with holdings, taxes, fringe benefits, and employee changes, and resolve discrepancies promptly.

+ Reconcile payroll, tax, and bank accounts on a monthly, quarterly, and annual basis, identifying risks and proactively addressing issues.

+ Maintain compliance with wage and hour regulations, union agreements, and all payroll-related laws and reporting requirements.

+ Serve as a central point of coordination for payroll-related initiatives, tracking action items, following up with stakeholders, and driving projects to completion.

+ Lead daily prioritization efforts and communications with stakeholders to ensure critical payroll issues, tax matters, and system enhancements are addressed efficiently.

+ Partner with internal teams, vendors, and outsourced payroll providers to implement process improvements, system enhancements, and payroll-related updates.

+ Generate, analyze, and distribute payroll reports, including year-end data, union fringe reporting, general ledger activity, and other audit or management requests.

+ Monitor union and regulatory changes that impact payroll processing and system configuration, and recommend necessary adjustments.

+ Maintain accurate payroll records and documentation while protecting the confidentiality of employee and company information.

+ Support internal and external audits by preparing documentation, answering inquiries, and recommending process improvements and internal control enhancements.

+ Provide organizational leadership and project management support during payroll system implementations, stabilizations, and post-go-live activities, including the Workday environment.

+ Contribute to ongoing payroll system clean-up, high-level technical processing, and continuous improvement initiatives driven by company growth.

Essential Skills

+ At least 3 years of multi-state payroll processing experience.

+ At least 3 years of union payroll processing and reporting experience.

+ At least 3 years of prevailing wage payroll experience.

+ At least 3 years of experience with advanced technical payroll work, including intermediate to expert Excel skills such as pivot tables, VLOOKUPs, macros, and the ability to quickly learn new systems.

+ At least 1 year of certified payroll reporting experience.

+ At least 1 year of hands-on Workday payroll experience.

+ Strong knowledge of payroll tax, wage and hour regulations, union rules, and fringe benefits.

+ Proficiency in payroll reconciliation, including payroll, tax, and bank accounts.

+ Ability to perform job costing and related payroll allocations.

+ Experience working with union payroll requirements and reporting.

+ Solid analytical skills to generate and interpret payroll and general ledger reports.

+ Strong organizational and time management skills to manage multiple priorities in a fast-growing environment.

+ Clear, professional communication skills for collaborating with internal teams, vendors, and outsourced payroll providers.

+ High level of accuracy, attention to detail, and commitment to maintaining confidentiality.

Additional

Skills & Qualifications

+ Bachelor's degree in accounting, finance, or a related field is preferred.

+ Certified Payroll Professional (CPP) designation is preferred.

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Experience with CMiC or similar construction or project-based systems is beneficial.

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Experience with mechanical contracting, construction, or engineering environment is an advantage.

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