Accounts Receivable Clerk

The Accounts Receivables Clerk position is located in Bedford, NH and is a Hybrid Remote position. Monday, Tuesday, and Wednesday are required in-office days

CS Contract Solutions, LLC. is a leading telecommunications vendor in the United States. One of our specialties is long-term, project-based staffing solutions.

Our network spans 24 states, employing over 350 technicians, engineers, and construction specialists for both outside and inside plant projects. Our team works diligently to uphold our standard of excellence.

At CS Contract Solutions, our mission is to empower our employees to deliver exceptional results through innovation, collaboration, and unwavering commitment to excellence as we work together to build out the nation's fiber optic networks of tomorrow. We strive to cultivate a culture that fosters creativity, integrity, and continuous learning.

• Competitive base pay
• Comprehensive health, dental, and vision package
• 401(k)
• Ongoing training and development
• Opportunities for career growth and advancement
• A dynamic and supportive work environment

At CS Contract Solutions, we operate under a defined set of core values. To work here, you'll need to align with them--these are more than words on a wall; they guide how we show up every day:

• Honesty and Integrity
• Attitudeover skills
• Courage in Communication
• The 3 Es:
  Effort, Energy, and Execution
• Keep Your Axe Sharp

Location: Bedford, New Hampshire

Employment Type: Full-Time

• Review technician-entered job codes and notes in Penguin Data for accuracy, consistency, and completeness before billing is generated.
• Cross-verify all codes against VXField rather than relying on Penguin notes alone.
• Add missing technician notes, request them from the manager or technician when unavailable, and re-QC the work order after any edit.
• Flag and properly document any trigger codes (F011, F012, PD/RU) and route them through the required approval process before QC is finalized.
• Leave clear, specific comments any time a code or quantity is added, removed, or swapped, and notify the state manager and subcontractor (if applicable) of the change.
• Escalate suspicious or excessive billing to the state manager, and further to leadership via email if unresolved.

• Confirm VPN connection, GL string, work order number, and next available invoice number before starting each invoice.
• Create and complete invoices in Site Tracker, entering all required fields (Project Number, Account Code, Cost Center, Unit of Measure, etc.) for each Cap Ex and OpEx line item.
• Create separate OpEx invoices for any trouble tickets included on a billing sheet.
• Verify the Total Invoice Amount matches supporting billing sheets before submitting for review.

• Enter matching codes, quantities, and invoice numbers into Quick Books recurring transaction templates while cross-referencing Site Tracker.
• Confirm Quick Books totals reconcile with Site Tracker line amounts prior to sending.
• Format and complete the Messages box per state/week ending convention, then save and send to CS ownership.

• Support generation of the weekly summary report (Total Jobs Billed Weekly – Tech) and build Pivot Tables to organize job code quantities by technician and date for payroll entry.
• Forward ride-along, sick, vacation, and training timesheets to the payroll team, and add technician amounts/market codes into Penguin Data where applicable.
• Check for and resolve kickbacks (rejected billing items) during downtime, keeping the site tracker and draft invoices current.

The AR Clerk role follows a structured weekly rhythm to keep QC, invoicing, payroll, and reporting current:

QC Thursday, Friday, and Saturday jobs from the prior week. For copper, complete the payroll sheet at the same time as QC.

Complete QC for all prior-day work. Leave code F012 non-QC'd if manager approval has not been received. Add any per diems.

Complete invoicing (Quick Books & Site Tracker/quick invoice review) by 6:00 PM EST, plus QC for the previous day. Covers both Cap Ex and OpEx.

Complete payroll by 5:00 PM EST, plus QC for the previous day. Check for kickbacks during any downtime.

Complete reviews by 5:00 PM EST, send out reports, and QC the previous day.

Working familiarity with the following systems and internal shorthand is required:

• Penguin Data (billing system), VXField, Site Tracker, Quick Books, Microsoft Excel (Pivot Tables)

Quality Control

Quick Books

Ride-Along

Per Diem

Ramp Up

Capital Expense / Operating Expense

Rejected billing items tracked via Site Tracker or held in draft invoices

Reviewing and updating billing in Penguin (functionally the same as QC)

• High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.
• 1+ years of experience in billing,…