Sr Accounts Receivable Specialist

Overview

Why Winebow? At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. Our hybrid position in Benicia, CA offers office days on Tuesday, Wednesday, and Thursday, with remote work on the remaining days. The hourly rate for this position is $27.75, with a comprehensive benefits package that includes medical, dental, vision, life, AD&D, 401k with company match, employee purchase program (where licensed), and paid time off.

• Generate and distribute accurate invoices in accordance with contract terms and internal guidelines.
• Record and apply customer payments (checks, ACH, wires, credit cards) to the correct accounts.
• Monitor aging reports proactively to identify overdue accounts and initiate professional collection activities via phone and email.
• Reconcile the AR ledger to the general ledger and investigate discrepancies or unapplied cash.
• Investigate and resolve billing queries or discrepancies by collaborating with sales, accounting, operations, and customer service teams.
• Prepare aging reports and provide updates on collection progress to management.
• Maintain accurate customer data and ensure compliance with financial policies.
• Evaluate the creditworthiness of new and existing customers by analyzing financial data and credit reports to set appropriate credit limits.
• Track at-risk accounts and coordinate with third‑party collection agencies or Winebow’s legal team when necessary to minimize write‑offs.

• Follow all safety policies and procedures; communicate hazards and/or suggest improvements to the manager.
• Perform other duties as assigned.
• Overtime as necessary.

Normal office environment.

Computer, fax, photocopier, calculator, telephone, automobile.

Sitting, bending, reaching, visual acuity, manual dexterity, driving.

• Associate’s degree in accounting, finance, or a related field.
• 0–1 years of experience in Accounts Receivable.
• Experience with ERP systems (e.g., SAP, Oracle, Net Suite).
• Advanced Microsoft Excel skills, including pivot tables, XLOOKUPs and macros.
• Excellent negotiation and communication skills to manage difficult collection calls while maintaining positive client relationships.
• Exceptional attention to detail and a high degree of mathematical and statistical accuracy.
• Understanding of accounting principles (GAAP), SOX, fair credit practices, and collection regulations.