Project Accounting Specialist

Direct Hire | Fully Onsite
Salary: $50,000 annually and going up based on experience

A well-established construction organization is seeking a detail-oriented Project Accounting Coordinator to support billing, job costing, accounts receivable, and compliance activities across active projects. This position plays a key role in maintaining accurate project financial data, supporting collections efforts, ensuring regulatory compliance, and assisting with day-to-day accounting operations.

The ideal candidate is analytical, highly organized, and comfortable working with large amounts of data in Excel and have exposure to billing, project accounting or construction accounting.

• Prepare and process customer invoices and billing documentation
• Assist with construction project billing and material sales invoicing
• Monitor accounts receivable aging and assist with collections follow-up
• Respond to customer inquiries regarding invoicing, pricing, and tax-exempt status
• Track and record incoming customer payments

• Reconcile project costs and identify discrepancies
• Review labor allocations and job cost reporting
• Code invoices and credit card transactions to appropriate jobs and cost categories
• Support subcontractor payment processing and documentation review
• Assist with certified payroll tracking and project-related reporting

• Process and maintain lien waivers
• Manage and track tax-exempt certificates and supporting documentation
• Support business license renewals and regulatory filings
• Assist with contractor prequalification packages and compliance requirements
• Maintain organized project and accounting records

• VLOOKUP and XLOOKUP functions
• Data analysis and problem solving
• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to manage multiple priorities and deadlines

• 1-3 years of experience in billing, accounting support, accounts receivable, or project accounting
• Construction industry experience
• Exposure to job costing and project accounting processes
• Experience with lien waivers, payment applications, or compliance documentation
• Experience with construction ERP systems such as Trimble Viewpoint Vista

• Bachelor's degree in Accounting, Finance, Business, Construction Management, or a related field preferred
• Recent graduates with strong Excel skills and internship or accounting experience are encouraged to apply
• Fully onsite position
• Some flexibility in scheduling and occasional work-from-home opportunities when business needs allow
• Collaborative team environment with close interaction across accounting, finance, and operations
• Starting at $50,000 annual base compensation and going up based in experience
• Overtime opportunities available
• Company performance bonus program with potential payouts up to 25%
• Career growth opportunities within a stable construction organization