Accounts Payable Coordinator

Haymarket Media, Inc. is seeking an Accounts Payable Coordinator to join the Accounting team. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office, Monday through Wednesday.

The Accounts Payable Coordinator plays a vital role in maintaining Haymarket Media's financial health. Managing purchasing, receiving, invoice posting, and payment workflows, this position ensures seamless disbursement operations across our multi-brand portfolio. You will act as an operational line of defense—ensuring timely supplier payments, maintaining proper support documentation, enforcing internal controls, and resolving transaction discrepancies across systems.

• Invoice Processing: Organize and process incoming invoices in Google Gmail, ensuring accurate coding and 3-way matching against purchase orders and goods receipts.
• Vendor Management: Create and maintain vendor profiles in Unit4 Business World in close coordination with internal purchasers and the contracts department. Basic understanding of sales and use tax is a plus.
• Travel & Entertainment Processing: Review incoming T&E expense claims within the Business World system to ensure every line item complies with company policy. Promptly and efficiently notify claimants of any necessary adjustments or corrections.
• Disbursement Execution: Prepare payment proposals in Business World via Excel to guarantee timely payments under established terms. Process domestic/international wires and ACH payments using Citizens Bank Optima software.
• Workflow & Issue Resolution: Monitor invoice workflows for processing bottlenecks. Trace system transactions to isolate root causes of payment or ledger errors and troubleshoot bank payment issues.
• Stakeholder & Audit Support: Handle AP inquiries from external vendors and internal purchasers across multiple brands. Assist accounting leadership with audit requests and maintain audit-ready transaction records.

• Experience: 2–4 years of dedicated Accounts Payable or full-cycle accounting experience.
• ERP & Banking Systems: Hands-on experience with Enterprise ERP systems (e.g., Unit4 Business World, Net Suite, SAP, Oracle, or Quick Books). Proficiency with commercial banking platforms (e.g., Citizens Bank) for ACH/wire execution.
• Technical
  
  Skills:
  
  Advanced proficiency in Google Workspace (Gmail) and Microsoft Excel or Google Sheets for data management and payment proposals.
• Accounting Acumen: Solid understanding of automated workflows, 3-way matching, General Ledger structures, basic double-entry accounting, and GL entries.
• Professionalism & Communication: Exceptional written and verbal communication skills with a track record of resolving vendor disputes diplomatically. Strong attention to detail and high professional standards when interacting across departments.
• Education: Minimum of an Associate's degree in Accounting

• A competitive compensation package
• The salary range for this position is $60K-$70K. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.
• Paid annual vacation, holiday and sick time off
• Comprehensive health plans including medical, dental and vision
• Competitive 401(k) investment options and generous company matching program
• Life insurance
• Employee referral awards
• Training opportunities through industry-recognized programs
• A creative and passionate workplace and a fun, collaborative team environment
• Three Week "Work from Anywhere" benefit, to ensure work life balance

Haymarket Media, Inc. is an award-winning specialist content and information company. With more than 30 market-leading media…