Accounting and Admin Specialist

Accounting & Administrative Specialist (Remote | 1–2 Months)

Pay Range: $28–$35 DOE

Location:

Remote with local errands in Bend, OR

Schedule:

Monday-Friday; 9am-1pm

Role Overview

This temporary role supports a small, fast-paced consumer product company across accounting, bookkeeping, payroll, compliance, and light administrative tasks. The ideal candidate is detail-oriented, proactive, comfortable working remotely, and able to handle occasional in-person errands in Bend. This position is report-heavy and serves as a liaison between the company and its bookkeeping firm.

Key Responsibilities

Accounting & Bookkeeping

• Manage  end-to-end: onboard vendors, enter/file invoices, collect W9s, set up payments, and prepare weekly bill summaries.
• Monitor bank account balances and manage credit card payments to maintain required thresholds.
• Handle expense reclassifications and maintain organized credit card receipts.
• Prepare monthly reporting packages for the bookkeeping firm.

Payroll & Benefits

• Process semi-monthly payroll accurately and on schedule.
• Maintain payroll records and ensure compliance with federal and state requirements.
• Maintain state registrations and monitor permit renewals, annual reports, and compliance deadlines across multiple states (using Numeral).

Administrative Support

• Update daily paid ad performance reports.
• Pick up mail and PO Box contents in Bend.
• Complete local errands including Fed Ex/post office visits, storage unit access, and occasional tasks at the CEO's home.

Expected Results

• Smooth, accurate  workflow and vendor management.
• Reliable monitoring of financial accounts and credit card activity.
• Organized, timely reporting for the bookkeeping team.
• Error-free payroll processing every two weeks.
• Up-to-date compliance tracking across all registered states.

Required Skills

• Full Google Suite:
  Drive, Docs, Sheets, Gmail, Calendar.
• Strong  experience (highly preferred).
• Shopify or another ERP platform.
• QBO experience preferred.
• Chargeback handling experience is a plus.
• Tools:
  Google Drive, Shopify (nice to have), Avora, OMPAY.

Required Experience & Qualities

• Prior remote work experience; comfortable with Slack, Google Meet, and video communication.
• Able to work independently, ask questions when needed, and stay organized in a fast-paced environment.
• Flexible and comfortable supporting a very small team (5 people total).
• Thrives in a dynamic environment with bi-weekly cycles and seasonal peaks.

How to Apply

To apply for this role, please call  to schedule an interview with an employment specialist.