Accounting Coordinator

Accounting Coordinator Posting Details

• Job #: 043059
• Department Code:
• Department: Physical Plant-Office-Central
• Job Title: Accounting Coordinator
• Location: Syracuse, NY
• Campus: Syracuse, NY
• Commitment to On-Campus
  
  Experience:
  
  Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus.
  
  Remote work arrangements are limited in accordance with University policy.
• Pay Range: $ 24.04 - $ 29.57
• Pay Determination: Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
• Staff Level: S4
• FLSA Status: Non-exempt
• Hours: Standard University business hours 8:30am – 5:00pm (academic year) 8:00am – 4:30pm (summer) Hours may vary based on operational needs
• Job Type: Full-time
• Unionized Position Code: Not Applicable

Facilities Services seeks a detail oriented and customer focused financial professional to support a wide range of transactional and reconciliation activities within the department. Reporting to the Accounting and Business Manager, the Accounting Coordinator will process invoices and employee reimbursements and reconcile purchase card activity. The position will audit and submit financial documentation, ensure expenditures are accurate and properly allocated, and help maintain compliance with university policies.

This position plays a key role in supporting internal reconciliation processes, maintaining accurate financial records across multiple systems, and contributing to the overall integrity and efficiency of Facilities Services
¿ financial operations.

3-5 years
¿ experience in accounting/administrative role which should include financial transaction exposure and experience. Demonstrated experience with IBM Maximo or similar CMMS platforms supporting work order lifecycle management, inventory control, procurement inquiry, invoice inquiry, and reconciliation processes preferred People Soft Financials or similar systems for purchase orders, receivables, travel & expense and financial transaction processing.

Advanced proficiency in Microsoft Office with strong expertise in Excel (Pivot Tables, XLOOKUP/VLOOKUP, data validation) and working knowledge of Outlook and Word. Hands-on experience with electronic signature and document management systems supporting digital form creation, approval workflows and document lifecycle management. Experience utilizing reporting and business intelligence tools (e.g., Tableau, BI Publisher, or similar) to execute queries, generate reports, and analyze data;

report development preferred.

• Financial Transaction Processing & Support Review, verify, and submit required documentation for credit card transactions and employee reimbursements submitted by Facilities Services staff. Receive, review, validate and route incoming invoices; send approved invoices to Disbursements and maintain electronic filing systems. Monitor blanket purchase order activity and identify invoices requiring transfer to billable work orders. Review vendor statements, resolve discrepancies, and obtain outstanding…