Accounting Manager - IPS Enterprises

Description Role Mission:

The Accounting Manager is responsible for overseeing core general ledger, payroll accounting, and capital asset processes to ensure accurate, timely, and compliant financial reporting. This role plays a critical part in month-end, quarter-end, and year-end close activities, with a strong focus on payroll accounting, balance sheet integrity, inter-company reconciliation, and capital asset management across multiple entities and funding sources.

No supervisory responsibilities are expected during the first year. Supervisory duties may be assigned in subsequent years based on organizational needs and demonstrated performance.

This is a full-time remote position with preference given to candidates who live in Florida, and Ohio.

While this is a remote position, there will be in-person meetings across various regions. Candidates must be willing to travel up to 20% during the busiest times of the year.

What You will Do – Accountabilities

• Review and post payroll journal entries, ensuring accurate coding across all required GL dimensions (e.g., object, fund, location/campus, function, program, region).
• Review payroll liability accounts, including federal and state payroll taxes, to ensure accuracy and timely reconciliation.
• Prepare and record monthly payroll-related accruals, including:
• Accrued wages for payrolls earned but not yet paid
• PTO liability changes
• Earned bonuses and stipends.
• Employer payroll taxes and benefits related to payroll accruals.
• Reconcile employee benefits invoices (medical, dental, vision) to payroll deductions and employer contributions.
• Investigate and resolve benefit variances, including missing terminations, coverage changes, and rate discrepancies.
• Confirm benefit payments are accurately recorded and properly coded in the general ledger.
• Ensure employer-paid benefits align with approved budgets and cost allocation methodologies.
• Perform inter-company payroll reconciliations for shared service arrangements across entities.

• Perform high-complexity cash reconciliations, ensuring bank balances agree to the general ledger and investigating timing differences, reconciling items, and errors across operating accounts.
• Reconcile payroll bank accounts, including payroll disbursements, employer tax payments, and employee deductions.
• Verify payroll funding activity aligns with payroll reports and bank statements.
• Investigate and resolve reconciling items in a timely manner.

• Own the accuracy and integrity of the general ledger across all assigned entities and funds.
• Prepare, review, and post standard and adjust journal entries in accordance with GAAP and organizational accounting policies.
• Maintain and reconcile key balance sheet accounts monthly, including Prepaid expenses, other receivables, other payables and liabilities, Accrued expenses, Cash and clearing accounts.
• Ensure all reconciling items are clearly documented, reviewed, and resolved within established close timelines.
• Monitor balance sheet accounts for unusual trends, aging items, or variances and proactively investigate and correct issues.
• Ensure proper classification between current and long-term accounts where applicable.
• Support inter-company accounting by ensuring due-to/due-from balances are accurately recorded and reconciled.
• Maintain consistent use of required GL dimensions (e.g., fund, object, location, function, program, region) to support accurate financial reporting and compliance requirements.

• Recognize capital assets from monthly operating expenditures in accordance with organizational capitalization…