Senior Payroll Specialist

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Regular Charlottesville, VA, US

Salary Range: $63,664.00 To $70,366.00 Annually

Senior Payroll Specialist
The Department of Budget & Finance

Under general supervision, this position performs complex specialized technical work in the areas of finance involving the preparation, administration, auditing, and reconciliation of the payroll functions.

• None.

• Processes manual entries and file batches for payroll run
• Verifies proper coding of payroll input data and posts payroll files as required
• Prepares manual individual paychecks as needed
• Reconciles and remits payments for post-payroll third party vendor liabilities
• Responds to employee questions regarding payroll checks, deductions, and tax with holdings
• Reconciles, creates, and verifies W-2s and W-3s
• Processes amended payrolls for tax reporting purposes
• Reconciles the third-party liability payments to the County’s general ledger
• Completes complex benefit deduction reconciliations for retirement contributions (VRS)
• Aids in testing and set up of new pay codes and deduction codes
• Creates ad hoc reports and trains end users on standard payroll reports
• Performs related tasks as required.

• Thorough knowledge of the principles, practices, and techniques relevant to administering a complex payroll system;
• Knowledge of bookkeeping terminology and methods;
• Knowledge of Generally Accepted Accounting Principles (GAAP);
• Thorough knowledge of payroll tax law;
• Intermediate- or advanced-level skills in Microsoft Excel;
• Ability to audit and maintain complex payroll records and to prepare payroll reports accurately;
• Ability to understand and follow complex oral and written instructions;
• Ability to interact diplomatically with co-workers and County leaders;
• Ability to effectively communicate verbally and in writing.

• Any combination of education and experience equivalent to graduation from an accredited university or college with coursework in business, finance, or accounting, and 4 years of experience with payroll processing or financial reporting.

• Experience with ADP solutions is preferred.

• Work is typically performed in an indoor office setting at a computer workstation.
• Occasional lifting up to 20 pounds may be required.
• Employees must possess a valid driver’s license and meet the qualifications of the County’s driver eligibility program. Occasional travel between County facilities or to off-site meetings may be required.

The hiring range for this position is $30.60 - $33.83 per hour (approximately $63,664 - $70,366 per year). Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities.

This is a full time, FLSA non-exempt position.

Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.

This role is designated as hybrid-eligible, allowing employees to perform a portion of their work remotely, in accordance with organizational policy and operational requirements. On-site presence may be required for meetings, collaboration, or business needs as determined by management. All County staff must maintain residence within the…