Finance & Administration Manager

Working Arrangement:

Primarily office-based, with reasonable work-from-home flexibility following onboarding and as business needs allow

VILPE USA is the U.S. subsidiary of VILPE Oy, a Finnish building-products and technology company with more than 50 years of experience in roof and building-envelope solutions.

Based in Mason, Ohio, VILPE USA is introducing active roof-monitoring and smart building-envelope technology to the U.S. market. We are building a growing national business serving commercial property owners, roofing partners, manufacturers, logistics facilities, public organizations and other asset-intensive customers.

VILPE USA is seeking a hands-on Finance & Administration Manager to establish and lead our internal U.S. finance and business-administration function.

This will be the company’s first dedicated U.S. finance hire. The position will bring core accounting, payroll, employee administration and commercial-support activities in-house while developing simple, reliable processes that can scale with the business.

This is a broad and practical role. The successful candidate must be equally comfortable preparing management reports, processing invoices, resolving customer-account issues, administering payroll and improving business processes.

The position will work closely with the COO, CEO, VILPE Group finance team in Finland, the U.S. commercial team and specialist external providers.

• Own day-to-day U.S. accounting operations, including accounts receivable, accounts payable, customer invoicing, collections and cash application.
• Coordinate payroll processing through Paycor and ensure employee changes, reimbursements, deductions and other payroll inputs are accurate and timely.
• Maintain the general ledger and complete bank, credit-card and balance-sheet reconciliations.
• Manage employee expense reporting, per diem reimbursements and supporting documentation.
• Prepare and coordinate ACH, wire and other vendor payments for approval by authorized company leadership.
• Support month-end and year-end close activities, including journal entries, accruals, account analysis and supporting schedules.
• Prepare monthly management reporting, including profit and loss, balance sheet, cash flow, budget-versus-actual analysis and selected operational KPIs.
• Maintain short-term cash-flow forecasts and provide clear visibility of receivables, payables and upcoming commitments.
• Support inventory accounting, landed-cost analysis, intercompany transactions, foreign-exchange impacts and reconciliations with VILPE Group.
• Coordinate tax filings, annual reporting, audit requests and other specialist requirements with external CPAs and advisors.
• Develop and maintain appropriate financial controls while preserving clear segregation between transaction preparation and leadership approval.

• Serve as the primary administrator for Paycor and maintain accurate employee and payroll records.
• Support employee onboarding, offboarding, payroll changes and required documentation.
• Coordinate administration of the company’s 401(k) program and relationships with external plan providers.
• Support recruitment administration, offer documentation and new-hire orientation.
• Coordinate routine HR matters with external legal, benefits and compliance specialists when appropriate.
• Help develop and maintain practical employee policies and administrative processes as the company grows.

• Support customer and vendor onboarding, including W-9s, certificates of insurance, credit documents and other required forms.
• Maintain accurate customer, order, contract and billing information across company…