Talent Coordinator — Remote

Vertical Talent Group is a fast-growing talent management agency representing leading creators across food and pets. We manage partnerships between creators, brands, and agencies—from negotiation through content delivery and payment.

We’re hiring a highly organized Talent Payments Coordinator to manage invoicing, collections, and creator-payment administration across our partnerships.

You will ensure invoices are accurate, submitted correctly, tracked, collected, and reconciled. You will maintain a clear view of every outstanding payment and proactively resolve delays.

This is an entry-level role for someone who is exceptionally detail-oriented, persistent, comfortable with numbers, and confident communicating with partners.

• Prepare and issue accurate invoices based on executed agreements
• Confirm invoicing requirements, payment terms, billing contacts, and purchase-order information
• Submit invoices through brand and agency payment platforms
• Register Vertical Talent Group as a vendor with new partners
• Maintain vendor profiles, tax forms, and payment information
• Track every invoice from submission through payment
• Maintain an accurate accounts-receivable report
• Follow up with brands and agencies before and after invoices become overdue
• Investigate missing, delayed, partial, or incorrectly applied payments
• Reconcile incoming payments against invoices and individual brand deals
• Calculate talent payouts and agency commissions
• Prepare creator payment reports for internal review
• Coordinate approved talent payouts and confirm completion
• Maintain accurate records of invoices, remittances, fees, and payouts
• Keep agents and coordinators informed about payment status
• Escalate overdue balances and payment discrepancies
• Help improve invoicing, collection, and payout processes as the agency grows

• 0–2 years of experience in billing, accounts receivable, bookkeeping, payroll, finance, or administrative operations
• Strong attention to detail and comfort working with numbers
• Excellent organization and follow-through
• Clear, professional written communication
• Confidence following up persistently with external partners
• Ability to manage a large number of transactions and deadlines
• Ability to handle confidential financial information responsibly
• Availability throughout standard New York working hours

• Experience with Quick Books or another accounting platform
• Familiarity with payment and vendor portals
• Experience reconciling payments or calculating commissions

This is a fully remote position, but you must be consistently available during New York business hours. You will work closely with our operations and talent-management teams and will handle information that directly affects our creators and business partners.

Location:

Fully remote

Hours:

Full-time, Monday–Friday during New York business hours

Compensation: $23–$25 per hour, depending on experience