Assistant Controller

Job Information

Job Title:

Assistant Controller

Department (3 letter code): ACC

Reports to:

Controller

FLSA Status:
Exempt

Supervisory Responsibilities:

Yes

Travel:
Yes (5%)

Revision date:
September 2026

Responsible for assisting the Controller with managing a high standard of accounting functions including general accounting, accounts payable, accounts receivable, and payroll. The Assistant Controller will aid in the supervision of the Payroll Manager, Payroll Specialist, Accounting Manager, and Franchisee Accounting Coordinator. The Assistant Controller will also help the Chief Financial Officer with the annual budget and other projects as requested, as well as work with external auditors and consultants.

Works actively with the senior leaders as requested to communicate and coordinate accounting functions which affect all departments.

• Coordinate the monthly closing process ensuring the accuracy and timeliness of the monthly financial reports for KOA and all subsidiaries.
• Review of all Corporate departments, properties and entities’ trial balances monthly.
• Calculation and posting of monthly allocations and accruals.
• Reconciliation of balance sheet accounts as assigned monthly.
• Review of balance sheet reconciliations.
• Annual detailed review of property and home office capital (fixed assets) activity.
• Analyze the monthly operating results, identifying and investigating significant variances, and provide summary tosenior management for discussion of operating results.
• Assist in preparation and review of bank debt covenants and unaudited GAAP Financial Statements quarterly to meet requirements of loan agreement(s).
• Assist in preparation and review of forecasts for financial results, debt covenants and other analytical spreadsheets and keep CFO informed as to compliance projections.
• Main contact for external contacts.
• Responsible for coordination of fieldwork with the external audit firm associated with the annual audit of KOA’s books and records and compilation of audited annual financial statements and accompanying footnotes.
• Responsible for coordination of fieldwork with external audit firm associated with annual audit of the 2% Advertising Fund.
• Responsible for coordination of fieldwork with external audit firm associated with annual review of the Canadian financial statements.
• Prepare work papers for auditors and review all work papers prepared by other accounting, payroll, finance, and risk teams.
• Review 1099 forms annually.
• Review and approval of executive and VP expense reports as delegate of CEO.
• Prepare documentation and analysis for Lease 842 accounting for an external accounting firm.
• Coordinate the scheduling, formatting and collection of all information for the annual budgeting process within KOA’s strategic planning process.
• Attend all budget meetings for properties, capital and HOME departments.
• Perform special projects as directed by the CFO, CEO and COO.
• Prepare required reports for KOAH (parent company), including quarterly PTO accrual, quarterly revenue survey, and annual census.
• Collaborate with Human Resources department on employee and payroll matters, including attending biweekly HR/payroll L10 meetings.
• Work with third party payroll tax company to ensure compliance with Federal and State payroll laws, including attending biweekly Dayforce Advanced Tax Services calls.
• Oversee payroll general ledger reconciliations.
• Oversee 401(k) payroll processes and compliance.
• Coordinate directly with EBMS on FSA and HSA issues.
• Manage the ongoing development of the skills and objectives of the Accounting Department staff.
• Assist in management of a large team, handle all HR related issues, plan and run team meetings, plan bi-annual in-person meetings.
• Ability to…