Grants Specialist II; Remote; Projects Accounting

Location Remote, US Scheduled Hours 40 Position Summary The Grants Specialist II – Financial Team provides post-award financial administration and reporting support for sponsored research activity across the University. This position is responsible for the accurate preparation, review, and submission of financial reports and invoices for federal and non-federal sponsored awards while ensuring compliance with sponsor requirements, federal regulations, and University policies.

Working independently on a portfolio of sponsored projects, this role performs detailed financial analysis, reconciles grant expenditures, monitors reporting deadlines, and supports award closeout activities. The Grants Specialist II serves as a resource to departmental administrators and faculty regarding financial reporting requirements, allowable costs, and sponsored project financial management. This position requires strong analytical skills, attention to detail, and the ability to manage multiple deadlines within a complex and highly regulated research environment.

The role contributes to the University’s stewardship of sponsored funds by supporting accurate financial reporting, compliance oversight, and audit readiness.

• Prepare, review, and submit interim, annual, and final financial reports and invoices for sponsored projects in accordance with sponsor deadlines and University requirements.
• Reconcile sponsored project financial activity to ensure accuracy, completeness, and compliance with sponsor terms and conditions.
• Monitor awards to ensure timely financial reporting, accurate billing, and appropriate resolution of outstanding financial issues.
• Coordinate with departmental administrators, faculty, and central offices to resolve discrepancies, obtain supporting documentation, and address reporting questions.
• Assist with audit requests and provide supporting documentation for internal and external reviews as needed.
• Process accounting adjustments, correcting entries, and budget-related transactions as necessary to support accurate financial reporting.
• Support award closeout activities by reconciling financial records, identifying outstanding issues, and ensuring timely completion of sponsor closeout requirements.
• Maintain documentation related to financial reporting, sponsor correspondence, reconciliations, and supporting financial records.
• Monitor reporting schedules and prioritize workload to ensure compliance with sponsor and institutional deadlines, particularly for complex awards such as training grants, multi-PI projects, and awards involving subrecipients.
• Maintain current knowledge of sponsor regulations, Uniform Guidance, and institutional policies impacting sponsored project financial management.
• Participate in process improvement initiatives, training activities, and special projects related to sponsored research financial administration.
• Perform other duties as assigned.

Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at a desk or a table Repetitive wrist, hand or finger movement. Ability to move to on and off-campus locations Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified.

Management reserves the right to revise or amend duties at any time.

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

No specific certification/professional license is…