Payroll Accountant Remote Remote

Arcadia is the AI-powered energy intelligence platform for businesses. We replace fragmented tools and manual workflows with one platform to pay utility bills, buy energy, and advance sustainability — across every location, at enterprise scale.

Trusted by Fortune 2000 companies, Arcadia combines unified data, AI-powered analytics, and expert advisory to help enterprise teams save money, mitigate risk, and cut carbon .

We deliver this through three comprehensive solutions:

• Utility Bill Management: Automating the entire utility bill lifecycle — from data capture and validation to payment processing and auditing.
• Energy Procurement Advisory :
  Bringing together comprehensive data, AI-powered analytics, market expertise, and a strong partner network to make sophisticated procurement options accessible to all. .
• Sustainability Reporting — Verified emissions data with seamless integration into leading sustainability platforms.

Tackling the world's most complex energy challenges requires diverse thinking. We're building teams of people from different backgrounds, industries, and disciplines — united by a belief that energy management should be simple, intelligent, and a genuine driver of business value.

We are seeking a detail-oriented Multi-State Payroll Accountant to manage end-to-end payroll operations across multiple U.S. states. This role ensures accurate, timely, and compliant payroll processing for employees in varying tax jurisdictions, while partnering closely with People Ops to navigate the complexities of multi-state employment law and taxation. Beyond processing payroll, this role owns the accounting side of payroll: preparing and posting payroll journal entries, reconciling payroll-related balance sheet accounts (accrued wages, PTO liability, benefits, garnishments), and ensuring payroll costs are accurately reflected in the general ledger each close cycle.

You'll work closely with the broader Accounting team to ensure payroll data ties out cleanly for month-end and year-end reporting.

Arcadia is open to fully remote candidates and employees have access to co-working spaces.

#LI-REMOTE

• Process bi-weekly payroll for employees across multiple entities and 30+ states, ensuring accuracy of wages, deductions, garnishments, and tax with holdings
• Maintain compliance with federal, state, and local payroll tax regulations, including SUI/SUTA rates, state income tax withholding, and local tax jurisdictions
• Register and maintain state and local tax accounts as the company expands into new states
• Reconcile payroll tax filings (941, 940, state quarterly returns, W-2s, W-2
  
  Cs) and coordinate with third-party tax filing vendors
• Reconcile payroll general ledger accounts monthly and resolve discrepancies with the Accounting team
• Respond to employee inquiries regarding pay, deductions, and tax withholding across jurisdictions
• Manage year-end payroll processes, including W-2 preparation, corrections, and annual reconciliations
• Support internal and external payroll audits, providing documentation and variance explanations
• Identify and implement process improvements to increase payroll accuracy and efficiency
• Stay current on multi-state payroll legislation and proactively flag compliance risks

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 3+ years of payroll accounting experience, with at least 2 years processing payroll across multiple states
• Strong knowledge of multi-state payroll tax rules, reciprocity agreements, and wage/hour laws
• Experience with payroll systems such as Rippling, ADP, Paylocity, UKG, or similar
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliations)
• Strong understanding of GAAP as it…