Director of Finance & Accounting at Volie

About Volie

Volie is an independently owned B2B SaaS company serving automotive retailers. As we expand from a single core product into a multi-product platform, we are building the financial systems, controls, reporting, and processes required to support our next stage of growth.

The Director of Finance & Accounting will be Volie’s first dedicated internal finance leader. This is a hands-on role responsible for contract administration, customer billing and accounts receivable, accounts payable, sales commissions, cash management, monthly close oversight, financial controls, forecasting, SaaS metrics, and management reporting.

This person will work closely with the COO, CEO, Sales, Revenue Operations, Customer Success, department leaders, and Volie’s outsourced accounting and tax partners.

We are looking for someone who is equally comfortable working in the details and improving the systems behind them. The immediate priorities are to build a reliable contract-to-cash process, strengthen financial operations, establish accurate and auditable sales commission processes, and provide leadership with reliable financial and SaaS reporting.

This is a full-time remote position based in Fort Myers, Florida.

• Own the administrative contract process from approved sales terms through execution, billing setup, and implementation handoff.
• Prepare customer agreements, order forms, and amendments using approved templates and commercial terms.
• Manage electronic signatures, outstanding agreements, and the repository of executed contracts.
• Ensure executed agreements align with CRM records, pricing, products, billing terms, commissions, and implementation.
• Maintain accurate records of customer products, contract dates, pricing, billing cadence, renewals, amendments, and cancellations.
• Route nonstandard pricing, payment terms, or contract language for appropriate approval.

• Own customer invoicing, billing accuracy, cash application, deposits, AR aging, collections follow-up, and billing dispute resolution.
• Ensure new contracts, product additions, pricing changes, amendments, and cancellations are accurately reflected in billing.
• Reconcile contracted products and pricing to invoices and resolve discrepancies with Revenue Operations and Customer Success.
• Provide clear reporting on invoicing, collections, overdue balances, credits, and customer-product relationships.

• Own the monthly sales commission calculation and reconciliation process in partnership with Sales leadership and Revenue Operations.
• Ensure commissions align with approved compensation plans, executed contracts, CRM records, products, pricing, and applicable commission rules.
• Calculate and document commissions, adjustments, clawbacks, bonuses, and other approved variable compensation.
• Investigate and resolve discrepancies involving sales credit, contract value, product attribution, payment status, or commission calculations.
• Maintain an accurate, auditable record of commission calculations, approvals, adjustments, and payments.
• Provide leadership with clear monthly commission reporting and improve the process to reduce manual work and errors.

• Manage accounts payable, vendor setup, invoice coding, documentation, payment timing, and vendor inquiries.
• Review and manage large or usage-based vendor invoices related to strategic OEM and channel relationships.
• Prepare payment runs and supporting documentation for approval while maintaining appropriate financial controls.
• Monitor cash requirements and communicate material payments, variances, or risks to leadership.
• Lead the monthly close process with Volie’s outsourced accounting…