Accounts Payable Specialist

Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance.

Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything.

Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.

Position Title: Accounts Payable Specialist

Position Location: Remote - work virtually from anywhere in the United States

Smart Tech Contracting is seeking a detail-oriented and dependable Accounts Payable Specialist to manage the accurate and timely processing of vendor invoices, employee expense reports, and payments. This position plays an important role in maintaining strong financial controls, supporting project accounting, and building positive relationships with vendors and internal teams.

The ideal candidate will have hands-on experience using Deltek accounting software, preferably Deltek Vantagepoint or Deltek Vision, and a strong understanding of accounts payable processes within a project-based, engineering, construction, or professional services environment. This position reports directly to the Controller.

• Review, code, and process vendor and subcontractor invoices in Deltek
• Match invoices to purchase orders, contracts, receiving documentation, and other supporting records
• Verify the accuracy of general ledger accounts, project numbers, phases, tasks, cost codes, and departments
• Route invoices through approval workflows and follow up on outstanding approvals
• Process employee expense reports and verify compliance with company policies and documentation requirements
• Prepare weekly payment runs, including ACH, check, wire, and other electronic payments
• Review vendor statements, respond to inquiries, and resolve invoice and payment discrepancies promptly
• Maintain accurate vendor records, including W-9 forms, payment information, insurance documentation, and other required records, in accordance with company policies and record-retention standards
• Support new-vendor setup and independently verify requests to change vendor banking information
• Monitor accounts payable aging and identify past-due invoices, credits, duplicate payments, or unusual items
• Support cash-flow planning by providing accurate information about upcoming payment obligations
• Prepare accounts payable accruals and support the monthly accounting close
• Reconcile accounts payable subledger activity to the general ledger
• Assist with year-end Form 1099 preparation and reporting
• Provide documentation and support for financial audits, project audits, and compliance reviews
• Collaborate with project managers, accounting personnel, procurement, and operations to ensure costs are recorded accurately and promptly
• Identify and help implement improvements to accounts payable procedures, workflows, and internal controls
• Perform other accounting and administrative responsibilities as assigned by the Controller

Performs Other Related Duties as Assigned

• Hands-on experience with Deltek Vantagepoint or Deltek Vision accounting software is required
• At least three years of accounts payable or related accounting experience
• Working knowledge of general ledger coding, project accounting, and month-end close procedures
• Experience processing a high volume of invoices while maintaining accuracy and meeting deadlines
• Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications
• Strong attention to detail, organization, problem-solving, and follow-through
• Strong written and verbal communication skills
• Ability to handle confidential financial and vendor information professionally
• Ability to work independently while collaborating effectively with employees, project managers, and vendors

• Accuracy and attention to detail
• Accountability and dependability
• Organization and time management
• Professional communication
• Problem-solving and follow-through
• Teamwork and collaboration
• Commitment to process improvement

The following physical demands must be met by the employee to successfully perform the…