Project Administrator III

Do you want to build an impactful career to change the world for the better?

Geosyntec Consultants, Inc. headquarter in Boca Raton, FL, has an exciting opportunity for a Project Administrator III to support our team in Houston, TX and across the U.S., the opportunity to work fully remote from your home-office may be available at the discretion of the company. This position provides administrative and accounting support and interacts directly with Geosyntec billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed.

The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organizational skills.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

• Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:
  • Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
  • Verify and/or edit project rate schedules and demographic data provided by project managers.
  • Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
• Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
• Work with accounting department to establish new unit pricing equipment codes, as necessary.
• Perform electronic timesheet administration procedures to ensure timesheets are accurately completed in a timely manner. Understand the timesheet flow as it relates to labor, class codes and project billing.
• Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by project manager.
• Track accounts receivable and accounts payable as needed for project processing.
• Assess project revenue by accurately identifying variances, understand reason for variances and make necessary budget or percent complete changes as instructed by project manager or designated employee. Understand earned value and relationship to project revenue.
• Complete all tasks, including revenue review and project maintenance, in accordance with monthly accounting closing schedule.
• Advises Project Managers on financial aspects of contracts, factors to be negotiated with clients and assist with client cost proposals.
• Adjust annual overhead multipliers on governmental or Cost Plus Fixed Fee projects.
• Prepare financial, cost analysis or additional management reports for Project Managers, other managers, or Principals;
• Mentor and train less experienced Project…