Billing Specialist

The Billing Specialist plays a critical role in managing the end-to-end billing cycle, ensuring financial accuracy, maintaining regulatory compliance, and driving seamless communication between clients, vendors, and internal technical teams.

This remote offshore role requires a meticulous, detail-oriented accounting professional with strong financial administration fundamentals, excellent written and spoken English skills, and the ability to operate full-time aligned with US Central Standard Time (CST).

• Position Title:
  
  Billing Specialist
• Department:
  Finance & Accounting
• Work Schedule:
  
  Monday – Friday | 7:00 AM – 4:00 PM Central Standard Time (CST)
• Employment Type:
  
  Full-Time Remote Contractor
• Target Regions:
  Philippines (PH) or South Africa (SA)

• Accurately generate and issue client invoices based on services rendered and products delivered.
• Review, update, and maintain work orders with complete and precise billing details prior to invoice generation.
• Ensure proper general ledger (GL) coding and account distribution for all invoices before posting to financial systems.

• Perform regular reconciliations of billing accounts to ensure data integrity and promptly resolve discrepancies.
• Monitor accounts receivable aging reports and issue professional follow-up notices and reminders to clients with overdue balances.
• Generate regular billing, payment, and outstanding accounts receivable reports for executive management review.

• Serve as the primary point of contact for client billing inquiries, delivering clear explanations and resolving invoicing issues professionally.
• Liaise directly with vendors, field technicians, and internal teams to gather necessary job details, operational updates, or clarifications required for invoicing.

• Ensure all invoicing and billing practices adhere strictly to relevant regulatory standards, accounting guidelines, and internal company policies.
• Execute additional billing, accounting, or administrative tasks as assigned by the Department Manager.

• Experience:
  
  2+ years of hands-on experience in billing, accounts receivable, or financial administration for international or US-based clients.
• Technical
  
  Skills:
  
  Proficiency with modern accounting software, ERP platforms, work order management systems, and advanced Microsoft Excel / Google Sheets.
• Accounting Literacy:
  Strong understanding of general ledger (GL) coding, account reconciliation, and standard billing principles.
• English Proficiency:
  Exceptional verbal and written English communication skills suitable for direct client and vendor interaction during US business hours.
• Attention to Detail:
  Meticulous organizational skills with a strong focus on accuracy, error prevention, and thorough record-keeping.
• Location & Work Setup:
  Based in the Philippines or South Africa with a reliable high-speed internet connection, power backup (if applicable), and a dedicated home office environment.