Payroll & Benefits Specialist

Payroll & Benefits Specialist
Location:
Beaverton, OR
Salary: $70,000 - $76,000

This position serves as the primary payroll and benefits administrator across multiple affiliated legal entities supporting approximately 200 employees in 10+ states. Based in Beaverton, Oregon, the Payroll and Benefits Specialist executes full-cycle multi-state payroll, manages benefit enrollments and carrier reconciliations, and coordinates closely with Human Resources, Finance, brokers, and external vendors.

Operating with a high degree of ownership and confidentiality, this role balances technical payroll processing and general ledger reconciliations with direct employee support. The position requires approximately 30% overnight travel to another operational facility out of state, aligned around key payroll cycles, year-end deadlines, and open enrollment periods.

Key Responsibilities

• Multi-State Full-Cycle Payroll: Process and validate regular and off-cycle payrolls across three companies and up to 10+ states, ensuring accurate calculations for earnings, tax with holdings, garnishments, bonuses, commissions, and final pay.
• Benefits Administration & Carrier Reconciliations: Administer enrollments, qualifying life events, and terminations for medical, dental, vision, 401(k), FSA, and HSA plans; audit monthly carrier invoices against payroll deductions and resolve billing discrepancies.
• Payroll Accounting & Reconciliations: Reconcile payroll registers, general ledger postings, tax liabilities, retirement contributions, and benefit accounts in coordination with Finance.
• Compliance & Tax Reporting: Oversee multi-state state/local tax registrations, unemployment accounts, wage-and-hour compliance, and year-end reporting, including W-2 and Form 1095-C reconciliation.
• Timekeeping & HRIS Administration: Audit time and attendance records, maintain employee master data across supported HRIS platforms, and support onboarding/offboarding workflows.
• Employee & Vendor Relations: Serve as the primary point of contact for employee payroll or benefit inquiries; manage day-to-day coordination with payroll software vendors, benefit brokers, and insurance carriers.

Requirements

• Minimum of 3 years of full-cycle payroll processing and multi-state benefits administration experience.
• Intermediate to advanced proficiency in Microsoft Excel (e.g., VLOOKUPs, pivot tables, data reconciliation formulas) and HRIS softwares.
• Experience managing multi-state payroll compliance, state tax with holdings, and local payroll regulations across multiple jurisdictions.
• Demonstrated ability to maintain strict confidentiality when handling sensitive salary, medical, and personal identifiers.
• Strong mathematical ability to calculate gross-to-net pay, retroactive adjustments, fringe benefits, and complex deduction schedules.
• Valid driver’s license and physical ability to travel regionally by air
• Location & Work Structure:
  Based in Beaverton, Oregon, on a hybrid schedule (4 days on-site, 1 day work-from-home).

Compensation & Schedule

• Work Schedule: Full-time, Beaverton-based office schedule with 1 work-from-home day per week after 90 days
• Travel Requirement: Approximately 30% overnight travel, primarily to an out-of-state operational facility
• Professional Environment: Supportive office environment with exposure to corporate HR, Finance, and site leadership

Timing is everything. Whether you are aggressively in a job search or simply passive for the ideal position, we would like to have the chance to share our opportunities with you. We specialize in placement for accounting and finance professionals. Many of our positions are not posted on the internet. Please contact me for more information about this role as well as other opportunities.

#LI-LH1 #INOCT
2026