Accounts Receivable Specialist

POSITION OVERVIEW:

Accounts Receivable position at Green Circle Growers is a critical role in our accounting process and requires a strong attention to detail. The successful candidate will have a very solid understanding of accounting and closing processes. The candidate must be able to communicate well across all levels. Must be able to manage a high volume of documents in a timely manner.

Must have excellent time management and organization skills. The ideal candidate will have an aptitude for improving processes.

JOB DUTIES:

• Maintain a shared Accounts Receivables inbox
• Daily invoicing
• Invoice submittal in Customer Portal when necessary
• Apply daily cash from ACH batches/check payments
• Remote Capture Checks for three entities
• Resolve short pays or over payment at time of cash application
• Dispute/follow up with short paid invoices
• Responsible for past due account follow-up and collections
• Research disputed delinquent account balances; correct any errors, including misapplied payments
• Review status of delinquent accounts with manager on a weekly basis
• Process credit card payments / credits and apply to customer invoice
• Process credit memos
• Make adjustments to accounts as needed
• Process credit reference requests
• Prepare and review monthly AR aging reports with sales
• Completion of ACH, W-9 and any other forms needed for the customer
• Prepare, organize and review reports requested by internal and external stakeholders
• Drive continuous improvement by supporting management initiatives, system upgrades, new system implementations and developing new processes
• Complete special projects and other responsibilities as assigned
• Maintain accounting records as required per company policy and required for GAAP and control purposes (documentation, approvals, etc.)
• Assist in end of month closing process for expense and balance sheet accounts
• Provide excellent and timely customer service to all customer inquiries
• Provide support to our internal teams
• Prepare ad-hoc reports on a timely basis
• Assist with other projects as needed
• All other duties as assigned QUALIFICATIONS AND

EDUCATION REQUIREMENTS:

• 3-5 years of experience in multiple company accounts receivable setup required. Experience in Microsoft Dynamics preferred
• Associate/Bachelor’s degree in accounting or the equivalent combination of education, training, or work experience preferred
• Well versed in Microsoft Office suite – Intermediate (advanced preferred) Excel skills, intermediate Word skills
• Strong computer skills (Windows platform)
• Sharp attention to detail
• Comfortable making phone calls as well as emailing (clear communicator)
• Ability to multi-task and work in a fast-paced environment
• Developed time management and organization skills
• Must pass background check
• Must provide at least 3 professional references PHYSICAL ENVIRONMENT & REQUIREMENTS:
• Climate controlled office or home office environment
• Continuously requires vision, hearing, twisting, and talking
• Frequently requires sitting, standing, fine dexterity, and handling
• Occasionally requires walking, climbing stairs, lifting (up to 20lbs), carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing