Accounting Specialist​/Bookkeeper

25N Coworking is seeking a detail-oriented, organized, and dependable Accounting Specialist / Bookkeeper to join our Accounting & Finance team. This position will play an important role in supporting the company's daily accounting operations, with primary responsibilities in AI-assisted accounts payable processing, corporate credit card expense management, accounts receivable collections, and bank reconciliations.

The ideal candidate has strong bookkeeping fundamentals, experience working with multiple accounting systems, and the ability to manage competing priorities while maintaining a high level of accuracy. This individual must be comfortable working independently, leveraging technology to improve accounting efficiencies, following established financial controls, and collaborating with team members across multiple departments.

Hybrid work-from-home/in-office:
The onboarding period (about 1-2 months) will be in-office Monday through Friday, at our Amara Club coworking space in Schaumburg, IL. After the onboarding period, this position will work 2 days per week in-office at the Amara Club and 3 days from home.

This part-time role works about 22-28 hours per week, variable depending on the workload of the week. Per normal accounting cycles, the first and last week of the month tend to be heavier, while the middle two weeks tend to be lighter. Working hours will land between Monday-Friday 8a-5p, but can be flexible within that timeframe. There will need to be some working hours each day of the week.

• Review and validate vendor invoices processed by AI agents, ensuring accurate data entry, general ledger coding, invoice amounts, vendor information, and payment terms across two accounting systems.
• Verify that AI-generated invoice entries accurately reflect the original vendor invoices and supporting documentation.
• Ensure all invoices comply with the company's established approval matrix,
  authorization requirements, and internal control procedures before being approved for payment.
• Identify, investigate, and correct errors, discrepancies, or exceptions resulting from AI-assisted invoice processing.
• Monitor AI-driven invoice processing workflows to ensure invoices are processed accurately, completely, and on a timely basis.
• Handle invoices requiring manual intervention, including exceptions, unusual transactions, and invoices that cannot be processed accurately by AI agents.
• Monitor outstanding invoices, payment due dates, and vendor account balances.
• Research and resolve vendor inquiries, invoice discrepancies, and duplicate charges.
• Maintain accurate electronic records of invoices, approvals, and payment documentation.
• Assist with vendor statement reconciliations and month-end accounts payable activities.
• Collaborate with the accounting team to identify opportunities to improve AI-assisted invoice processing, strengthen internal controls, and increase operational efficiency.

• Review and process employee corporate credit card expense reports, ensuring expenses comply with company policies.
• Verify receipts, business purposes, expense classifications, and required management approvals.
• Follow up with employees regarding missing receipts, incomplete reports, or discrepancies.
• Accurately code and record corporate credit card transactions in the appropriate accounting system.
• Reconcile employee expense reports and supporting documentation to corporate credit card statements.
• Identify and elevate noncompliant or unusual expenses as appropriate.

• Participate in the company's accounts receivable collections process to support timely receipt of customer…