Staff Accountant, USG Contracts

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Staff Accountant, USG Contracts

Reports to: Senior Accountant, USG Contracts

Location: Remote work, US Only

Our mission is to make vaccines more accessible, enable innovation and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative, and engaged team that values accountability, teamwork, partnership and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management and the Board of Trustees are committed to ensuring that fairness, integrity, and opportunity remain at the core of how we operate.

Our Finance team is seeking an experienced, detail-oriented Staff Accountant to support the organization’s financial operations, primarily for its Research and Development (R&D) programs and U.S. Government (USG) contracts.

The staff accountant will assist with month-end close, USG invoicing, account reconciliations, labor reporting, audit preparation, budgeting, and financial analysis. The Staff Accountant will work closely with Finance, Program Controls, R&D, Human Resources, and other departments to maintain accurate financial records and ensure that costs are properly recorded, supported, and allocated.

This role is well suited for an accounting professional who is organized, analytical, and interested in developing expertise in government contract accounting and R&D program finance.

• Prepare and record routine journal entries under the direction of the Senior Accountant
• Reconcile assigned general ledger accounts and investigate discrepancies
• Review monthly transactions for completeness, accuracy, appropriate coding, and adequate supporting documentation
• Assist with accruals, prepaid expenses, reclassifications, and other month-end close activities
• Maintain organized schedules and supporting documentation for monthly and annual financial reporting
• Support year-end close and external audit activities
• Prepare recurring financial schedules and reports for R&D programs
• Update financial planning models with actual results, approved budgets, forecasts, and staffing information
• Validate formulas, investigate variances, and assist with monthly financial reviews
• Prepare reconciled general ledger activity, labor data, and invoice information used in Earned Value Management reporting and program analysis
• Assist with budget-to-actual reporting and research significant variances
• Support the preparation of management reports and financial presentations

• Review R&D timesheet coding for accuracy, communicate coding updates, and work with staff to resolve discrepancies
• Maintain R&D accounting structures in Net Suite, including the creation and management of fund codes
• Identify opportunities to improve and automate financial reporting processes using technologies such as Smartsheet, SharePoint, and other business systems
• Support the implementation and adoption of new financial systems, tools, and technologies
• Perform other duties as assigned

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 4 years of accounting experience including U.S. Government (USG) contract accounting; 2 or more years supporting research, development, or grant-funded programs preferred.
• Strong knowledge of U.S. Government contracting requirements, cost principles, and invoicing processes
• Proficiency with Net Suite, including Net Suite Planning & Budgeting (NSPB), or similar accounting software
• Experience with Paylocity or similar payroll software
• Experience with timekeeping software
• Proficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, Teams, and Word, as well as…