Payroll and Billing Specialist

Phare Consulting Group is seeking a detail-oriented Payroll and Billing Specialist to manage accurate payroll processing and client billing operations. This remote position requires a professional who can ensure consultant hours, employee payments, and customer invoices are processed correctly and on time.

The successful candidate will work closely with consultants, engagement leads, and internal teams to review time records, prepare invoices, reconcile financial data, and support payroll activities. This role is ideal for someone with strong organizational skills, attention to detail, and experience working with payroll and billing systems.

• Process semi-monthly payroll through the company’s payroll provider.
• Manage employee updates including new hires, compensation changes, and employee departures.
• Review time and expense records before payroll and billing deadlines.
• Prepare client invoices based on approved consultant hours and expenses.
• Monitor outstanding payments and communicate with clients regarding overdue invoices.
• Reconcile payroll and billing records with general ledger information.
• Maintain accurate financial documentation and support operational reporting.

• Experience processing payroll or client billing activities.
• Experience using payroll platforms such as Gusto, ADP, Paychex, or similar systems.
• Strong Microsoft Excel skills for reviewing, analyzing, and reconciling financial data.
• Authorization to work in the United States.
• Strong attention to detail and ability to manage deadlines.

• Payroll processing and employee payment administration
• Client billing, invoicing, and payment tracking
• Excel-based financial reconciliation and reporting

• Experience with time-based billing in consulting, law, or accounting firms.
• Knowledge of multi-state payroll processes for remote employees.
• Fundamental Payroll Certification (FPC) or similar payroll certification.

• Medical, dental, and vision coverage for employees and family members.
• 401(k) retirement plan with company matching contributions.
• Paid vacation, sick leave, and U.S. public holidays.
• Annual budget for professional courses, certifications, and learning resources.
• Company-provided work computer and home office setup.