Trucking Safety Assistant

We invite you to become a key part of our team in the trucking and logistics industry as a Trucking Safety Assistant. This is an excellent opportunity for a detail-oriented and proactive individual to support our safety and compliance initiatives and contribute to a strong culture of safety. The ideal candidate will be committed to upholding regulatory requirements and ensuring a safe and productive workplace.

This position offers the flexibility of remote work and a supportive, inclusive team environment.

• Assist with monitoring and maintaining records of safety-related documentation, including driver qualification files, incident reports, training records, and inspection logs.
• Conduct regular audits of safety and compliance paperwork to ensure all files are current and accurate according to company and industry standards.
• Coordinate with team members and drivers to collect missing documents and resolve any discrepancies in safety records.
• Support incident reporting by gathering initial facts, documentation, and ensuring proper reporting processes are followed.
• Help organize and schedule safety trainings, certifications, and employee safety communications.
• Ensure the confidentiality of sensitive safety and compliance information at all times.
• Generate and distribute regular reports on safety metrics and compliance status for review by leadership.
• Maintain up-to-date knowledge of relevant safety regulations and best practices in the trucking and logistics sector.

• 1-2 years of administrative or safety-related work experience, preferably in trucking, logistics, or a similar setting.
• Familiarity with safety regulations and DOT compliance is a plus.
• Experience using document management systems or safety/compliance tracking software is preferred.

• Exceptional attention to detail and organizational skills.
• Clear written and verbal communication abilities.
• Professional and collaborative approach when working with team members and external partners.
• Ability to handle confidential and sensitive information responsibly.
• Proficiency in MS Office Suite (Word, Excel, Outlook); experience with document management tools is a plus.
• Strong time-management skills and ability to meet deadlines.

• High school diploma or equivalent required.
• Additional coursework or certification in safety, compliance, or transportation is preferred but not required.

• Keep safety documentation and files organized, accurate, and up to date at all times.
• Respond promptly to document requests and safety-related inquiries from staff and leadership.
• Support initiatives to enhance workplace safety culture.
• Assist in meeting all regulatory requirements for safety record-keeping and reporting.

• Competitive base salary with opportunities for performance-based incentives.
• Remote work flexibility (reliable internet and phone connection required).
• Positive and inclusive workplace culture with career-growth opportunities.
• Ongoing learning and development initiatives.

• Ability to adapt quickly in a dynamic, fast-paced environment.
• Strong self-motivation and work ethic for success in remote work.
• Commitment to upholding the highest standards of safety and confidentiality.

If you are a diligent, resourceful, and safety-minded professional eager to help promote a safe and compliant work environment, we would love to hear from you!