HomeGrown Program Administrator

Join to apply for the Home Grown Program Administrator role at Neighborhood Housing Services of Chicago

This range is provided by Neighborhood Housing Services of Chicago. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$25.00/hr - $25.00/hr

GRANT-FUNDED POSITION NOTICE
This position is funded through the Home Grown Grant Program for a defined term of 1-3 years. While NHS intends for the role to remain active for the duration of the grant, employment with NHS is strictly at-will. Continued employment is contingent upon ongoing grant funding.

BASIC JOB FUNCTION
The Program Administrator is responsible for managing the operational, reporting, and compliance functions of the Home Grown Purchase Assistance Grant Program. This role ensures that all program data, documentation, workflow processes, and reporting activities are accurate, timely, and aligned with the requirements of the City of Chicago Department of Housing. The Program Administrator maintains real-time program records, supports application processing, and develops program documents essential to effective program delivery.

Principal Job Duties & Responsibilities

• Maintain a comprehensive project database with real-time, accurate records of communications with applicants and eligible home buyers, program applications and eligibility documentation, program timelines and status updates, and Home Grown grant closings and funding disbursements. Ensure all records are organized, auditable, and compliant with City of Chicago requirements.
• Prepare and submit monthly reports detailing any recapture payments received and quarterly performance reports summarizing program status, funding utilization, and homebuyer demographics. Ensure adherence to all reporting requirements established by the Department of Housing and maintain readiness for audits or monitoring reviews.
• Develop and maintain program documents including workflow charts, correspondence templates, applicant notifications, and process guides. Update program materials as needed to reflect policy or procedural changes.
• Support program staff by ensuring timely access to accurate data, documents, and applicant information; coordinate communication across the program team to ensure consistent application of program rules; maintain organized digital and physical filing systems aligned with City of Chicago recordkeeping standards.

COMPENSATION & BENEFITS

• $25/hour
• Health, dental and vision insurance
• Paid time off
• Team spirit striving for excellence in customer service

Position Qualifications

Education

• Bachelor’s degree in public administration, business, social sciences, urban planning, or related field preferred

Experience

• Minimum of 2–3 years of experience in program administration, data management, compliance, or related work

Desired Skills

• Experience working with government-funded programs or grant administration highly desirable
• Strong attention to detail with exceptional organizational and recordkeeping skills
• Ability to manage large volumes of data accurately and maintain real-time records
• Strong written and verbal communication skills
• Ability to manage competing deadlines and adapt to evolving program needs
• Technology:
  Proficiency in MS Office; databases, and digital document systems

COMPENTENCIES

• Commitment to equity, inclusion, and serving diverse communities

PHYSICAL DEMANDS

• Regularly required to talk or hear
• Frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms
• The employee may occasionally lift and/or move up to 25 pounds

WORK ENVIRONMENT
This position involves a combination of office-based work, virtual communication, and occasionally community-based engagement. Some evening or weekend availability may be required for special events or outreach activities. May involve meetings with City of Chicago staff or partner organizations.

REMOTE WORK POLICY
The Home Grown Program staff are required to work full-time in the office. Remote work arrangements are not available for this position. Employees must be present in-office for all scheduled workdays and attend meetings as needed.

NHS’ COMMITMENT TO DIVERSITY, RACIAL EQUITY, AND INCLUSION
Neighborhood Housing Services of Chicago (NHS) is deeply committed to building and sustaining a diverse, equitable, and inclusive organization that reflects the communities we serve. We believe that diversity of backgrounds, perspectives, and experiences strengthens our work and advances our mission. NHS provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.