Administrative Assistant

Welcome to the dynamic world of Ninja Trader! As an industry-leading trading platform and futures broker, we empower traders to take control of their financial destiny. We provide cutting‑edge products and services that enhance the trading journey for both seasoned professionals and newcomers.

Since 2003, Ninja Trader has grown to over 2 million users and earned the title of the world’s top rated futures brokerage. We are committed to constant innovation, modernizing the futures industry, and giving users real‑time support and dynamic tools.

At Ninja Trader you’ll be part of a movement, not just a team. We empower employees to achieve new heights through a culture that values social connection, professional development, and employee recognition.

Provide administrative support to senior leaders across multiple departments, including assistance with calendars, travel arrangements, and internal coordination. Manage a variety of tasks such as coordinating client and vendor on‑site visits, organizing team events, and documenting new processes. Build strong internal relationships and proactively identify opportunities to improve team efficiency and workflows.

• Support the Chief Technical Officer, Chief Product Officer, and Chief Brokerage Officer with light calendar and travel coordination
• Perform administrative tasks such as maintaining department distribution lists, documenting processes, and organizing larger team meetings
• Collaborate effectively with immediate team members and internal partners to build strong working relationships
• Anticipate team needs by identifying opportunities to improve processes and enhance efficiency

• 2–5 years of office support experience, preferably in a tech environment
• Proven ability to manage multiple tasks and meet deadlines while maintaining high quality standards
• High school diploma or equivalent required; undergraduate degree preferred
• Proficiency in Microsoft Office programs (Word, Outlook, Excel, PowerPoint), with a willingness to learn new software and technologies
• Strong command of English grammar and the ability to interpret data, charts, and numerical information
• Effective interpersonal, written, and verbal communication skills
• Strong follow‑through with the ability to take direction, capture notes, and work independently
• Reliable team player who can work both independently and collaboratively under tight deadlines
• Proactive attitude, strong work ethic, and eagerness to learn and grow

The salary range for this role will be $80,000 – $90,000 USD. You will also receive an annual target bonus of 6 %. Bonus pay at Ninja Trader is based on individual performance (50 %) as well as company/team performance (50 %). Salary and bonus are only two components of the total compensation package. Ninja Trader offers a 401(k) plan through ADP, with the company matching up to 3.5 % of employee contributions.

Annual paid time off accrues at a rate of 18 days per year (some positions may qualify for more) plus seven paid holidays.

This role is based in Chicago, IL. Remote candidates are not considered for this role.

For Chicago‑based employees, we follow a hybrid work schedule: in‑office Tuesday through Thursday, with remote work on Mondays and Fridays. In addition to these weekly remote days, we offer:

• 10 additional flex remote days annually
• 5 company‑wide office‑optional weeks tied to major holidays

• Generous PTO
• 7 Paid Holidays Annually + 5 Conditional Holidays Annually
• 1 Service Day Annually
• 401(k) with 3.5 % Company Match
• Life and Disability Insurance Covered 100 % by Ninja Trader

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.