HR​/Administrative Coordinator

The Deamer Group is excited to present a partnership with Varium Construction! See where they are looking to add to their team below:

Job Title: HR/Administrative Coordinator
Location: On-site in our Home Office
Classification: Non-exempt
Reports To: CFO
Partners With: President, VP, Directors, Project Teams, Accounting/Compliance, IT Vendor/MSP, Recruiting/HR, Marketing/Brand Vendors

About the Role

This is a true "many hats” role—part office guru, part HR sidekick, part IT translator, part culture champion. You'll keep the home office running smoothly while supporting people, processes, and leadership.

In this role, you will:

• Run day‑to‑day office operations
• Provide light HR support (onboarding/offboarding, training tracking, recruiting coordination)
• Be the in‑office IT liaison
• Support marketing, branding, and social media (including newsletters)
• Provide executive support to the C‑suite
• Plan internal events that elevate culture and employee experience

Success = organized, proactive, people‑focused, and aligned with our core values.

How This Role Lives Our Core Values Care for People

Create a welcoming office experience and offer friendly, responsive support for admin, HR, and IT needs.

Humility

Be open to feedback, ask questions, learn from SMEs, own mistakes, and always look for ways to improve.

Do What's Right

Handle sensitive info with integrity and follow through on commitments and policies.

Stronger Together

Collaborate across departments to support company‑wide initiatives, events, and communications.

Reliability

Be the dependable point of contact who keeps calendars, processes, and deadlines on track.

Essential Duties & Responsibilities Executive & Administrative Support

• Assist CEO, COO, CFO, Directors, and managers with daily needs and special projects
• Coordinate leadership calendars and meeting logistics
• Prepare reports, presentations, and meeting materials
• Capture/distribute meeting notes as needed
• Maintain professionalism and confidentiality

Office Operations & Facilities

• Manage mail, shipping, office/kitchen supplies, printers, calls, and general office upkeep
• Coordinate building maintenance, tenant requirements, and conference room logistics
• Organize storage areas and offsite storage transfers
• Run weekly job update meetings and distribute minutes

Licensing, Contracts & Business Administration

• Track/renew business and contractor licenses
• Coordinate insurance documents and qualification packets
• Manage bond requests, COIs, and related documentation

Marketing, Social Media & Newsletters

• Own the social media content calendar (mainly Linked In)
• Coordinate basic website updates
• Produce monthly internal and quarterly external newsletters
• Support Client with conferences, shipping, award submissions, and collateral

Events & Culture

• Plan birthdays, milestone celebrations, holiday parties, team‑building, and all‑hands events
• Manage event budgets, vendors, logistics, and day‑of execution
• Maintain the annual culture calendar and propose new engagement ideas

In‑Office IT Support & Vendor Liaison

• Serve as first‑stop IT support; escalate to the MSP when needed
• Coordinate new‑hire setups and terminations
• Track hardware and peripherals
• Troubleshoot Wi‑Fi, printers, A/V, and software basics
• Maintain IT quick guides and an office IT SOP binder

Onboarding, Offboarding & HR Administration

• Prep work spaces, welcome materials, and systems access for new hires
• Manage onboarding/offboarding checklists and documentation
• Track required training and assessments
• Support handbook updates and HR communications

Recruiting Coordination & Screening

• Gather resumes, schedule interviews, communicate with candidates, and conduct phone screens
• Assist with start‑date readiness
• Maintain Drug‑Free Workplace compliance requirements

Training & Certification Tracking

• Schedule training and track certifications/expirations (OSHA‑30, First Aid, Blue Card, etc.)
• Maintain organized completion records

Vehicles, Property & Logistics

• Manage vehicle needs (tolls, tags, insurance requests/claims)
• Coordinate with property management on any vehicle or building issues

Apparel Store & Branding Support

• Help manage the apparel store and vendor relationship
• Maintain brand assets (logos, templates, photos) and…