Virtual Assistant Remote

The Starknet Foundation is looking for a proactive, detail-driven

Virtual Assistant to help keep our fast-moving, global team running smoothly. You’ll take charge ofteam travel booking sand provide day-to-day administrative support, ensuring trips are seamless, efficient, and within budget.

We’re asmall, remote team spread across multiple time zones, with a packed remit and exciting travel plansfor conferences, offsites, and ecosystem events around the world. This role is perfect for someone who enjoys taking ownership, thrives in a flexible environment, and wants to be part of a mission-driven team. For the right person, there’spotential to grow the role and take on more hours and responsibilities over time.

We’re agrowth-focused organization with a packed travel calendar - conferences, partnerships, and offsites across continents. We’re looking for apartner, not just a coordinator: someone who enjoys the pace, spots opportunities to improve how we operate, and helps make travel a smooth, energizing part of our work.

This is a part-time, remote contractor role (approx. 3 hours per day, 7 days a week) focused on keeping travel organized, reducing unnecessary spend, and easing administrative workload across the team.

We are a remote-first organization and welcome applicants from around the world (strong written and verbal English required). However, it’s important that you can maintain significant working-hour overlap with our predominantly Europe-based team.

• Review all flight requests for policy compliance, cost, and business purpose.
• Identify and present lower-cost alternatives when available, ensuring safety and quality are maintained.
• Approve and finalize travel bookings.
• Coordinate group travel and offsite logistics, providing compliant flight options for team confirmation.
• Support travelers with receipt uploads, Navan troubleshooting, and travel-related queries.
• Track and flag any travel outside benchmark thresholds for People Team review.
• Maintain accurate travel records and ensure proper documentation for reimbursement.
• Demonstrate exceptional responsiveness: acknowledge all inbound requests same working day, provide clear timelines for follow-up, and proactively elevate blockers.
• Work closely with the People Team to optimize travel processes and reduce administrative overhead.

• Proven experience in travel coordination, executive support, or administrative operations.
• Strong attention to detail and ability to manage multiple requests efficiently.
• Familiarity with corporate travel tools (eg: Navan or similar platforms).
• Skilled in sourcing cost-effective travel options and managing vendor communications.
• Excellent communication and organizational skills.
• Fluent in both verbal and written English.
• Reliable, proactive, and comfortable working independently in a remote setting.
• Flexibility is critical: you’ll provide coverage across global time zones, adjust hours based on travel demand, and ensure timely support for a 40-person organization.