Administrative Assistant

Administrative Assistant – Remote Job in USA

About the job

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The Administrative Assistant – Remote Job in USA must be a self‑starter that identifies requirements, anticipates requests and takes initiative to mitigate needs. Transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft Programs. Builds and manages relationships across Humana in support of the department objectives and the team. Typically works on semi‑routine assignments.

Please note:

this role is only posted for applicants in Washington, DC or Louisville, KY. The person selected for hire should plan to work 2 days in office as a hybrid office associate.

Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Completes expense reconciliation accurately and timely for leaders supported. Decisions typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction.

Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion. Management, prioritization and completion of tasks for two executives and their organizational needs.

An Ideal Candidate Will Have The Following Skills

• Calendar Management
• Initiative
• Problem Solving
• Data Entry
• Office Administration
• Strong efficiency in scheduling and scheduling tools
• Multi‑tasking

Required Qualifications

• Use your skills to make an impact
• 5+ years of Administrative experience directly supporting Senior Leadership
• Proven experience in coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes as needed.
• Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology
• Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows.
• Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor, in all interactions with internal and external stakeholders.
• Models confident, effective communication and consistently represents the organization’s values and standards.
• Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, while consistently handling sensitive information with discretion and maintaining confidentiality in all professional matters.
• Demonstrates the ability to balance multiple initiatives and effectively prioritize workload, while maintaining flexibility to support urgent business needs and requests, including availability during nights and weekends as required.
• This role is only posted for applicants in Washington, DC or Louisville, KY. The person selected for hire should plan to work 2 days in office as a hybrid office associate.

Preferred Qualifications

• Proficient in Microsoft Excel
• Experience proof‑reading/editing
• Experience with expense reports and reviewing financial documents to align with company policy

Additional Information

This role will report to a Senior Vice President.

Interview Format

As part of our hiring process for this opportunity, we will be using an interviewing technology called Hire Vue to enhance our hiring and decision‑making ability. Hire Vue allows us to quickly connect and gain valuable information from you pertaining to your relevant skills and experience at a time that is best for your schedule.

WAH Internet Statement

To ensure Home Or Hybrid Home/Office employees’ ability to work effectively, the self‑provided internet service of Home Or Hybrid Home/Office employees must meet the following criteria.

At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is…