Executive Assistant

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support the Chief Technology Officer (CTO) s role requires someone who thrives in a fast‑paced, remote environment and is comfortable managing logistics, schedules, and priorities across a dynamic technology organization. The Executive Assistant will be responsible for coordinating meetings, managing travel arrangements, handling expense reports, and serving as a key operational partner to the CTO.

This role is ideal for someone who is detail-oriented, communicative, and enjoys enabling leadership to focus on strategic initiatives. The right candidate will have a knack for staying two steps ahead, balancing flexibility with reliability.

• Manage complex calendars, prioritize meeting requests, and book internal and external appointments
• Coordinate travel arrangements including flights, accommodations, and local transportation
• Prepare, submit, and track expense reports on behalf of the CTO
• Serve as a liaison between the CTO and internal/external stakeholders
• Ensure timely responses and follow up on key action items
• Schedule and coordinate leadership, team, and cross‑functional meetings
• Support operational workflows related to product, engineering, and strategic planning
• Help document follow-ups and decisions in recurring team syncs
• Track key dates, milestones, and deliverables relevant to CTO's portfolio

• Proven experience as an Executive Assistant, Administrative Coordinator, or similar role
• Proficiency with Google Workspace or Microsoft 365 (Calendar, Docs, Excel, Slides)
• Comfortable with Slack, Zoom, and modern remote work tools
• Excellent organizational and time management skills
• Strong written and verbal communication
• High discretion and ability to manage confidential information
• Self‑starter mindset with strong attention to detail
• Must adhere to internal set controls

• Experience supporting executive leaders in a technology or SaaS environment
• Familiarity with Jira, Confluence, or other project management tools

This job is 100% remote. Must be eligible to work in the USA to qualify for this role.