HomeGrown Program Administrator

Program Administrator

Grant‑Funded Position Notice

This position is funded through the Home Grown Grant Program for a defined term of 1‑3 years. While NHS intends for the role to remain active for the duration of the grant, employment with NHS is strictly at‑will. Continued employment is contingent upon ongoing grant funding.

The Program Administrator is responsible for managing the operational, reporting, and compliance functions of the Home Grown Purchase Assistance Grant Program. The role ensures that all program data, documentation, workflow processes, and reporting activities are accurate, timely, and aligned with the requirements of the City of Chicago Department of Housing. The Program Administrator maintains real‑time program records, supports application processing, and develops program documents essential to effective program delivery.

• Maintain a comprehensive project database with real‑time, accurate records of communications with applicants and eligible home buyers, program applications, eligibility documentation, and required supporting files.
• Track program timelines, deadlines, and application status updates; manage home‑grow grant closings, funding disbursement, and overall funding status.
• Ensure all records are organized, auditable, and compliant with City of Chicago requirements.
• Prepare and submit monthly reports detailing any recapture payments received.
• Prepare quarterly performance reports summarizing program status, funding utilization, and homebuyer demographics.
• Maintain readiness for audits or monitoring reviews.
• Develop and maintain program documents, including workflow charts, correspondence templates, applicant notifications, and process guides.
• Update program materials as needed to reflect policy or procedural changes.
• Support program staff by ensuring timely access to accurate data, documents, and applicant information.
• Coordinate communication across the program team to ensure consistent application of program rules.
• Maintain organized digital and physical filing systems aligned with City of Chicago record‑keeping standards.

$25 per hour

• Health, dental, and vision insurance
• Paid time off
• Team spirit focused on excellence in customer service

• Bachelor’s degree in public administration, business, social sciences, urban planning, or related field preferred.

• Minimum of 2–3 years of experience in program administration, data management, compliance, or related work.

• Experience working with government‑funded programs or grant administration highly desirable.
• Strong attention to detail with exceptional organizational and record‑keeping skills.
• Ability to manage large volumes of data accurately and maintain real‑time records.
• Strong written and verbal communication skills.
• Ability to manage competing deadlines and adapt to evolving program needs.
• Proficiency in MS Office, databases, and digital document systems.

• Commitment to equity, inclusion, and serving diverse communities.

• Regularly required to talk or hear.
• Frequently required to stand, walk, sit, and use hands to finger, handle, or feel; reach with hands and arms.
• Employee may occasionally lift and/or move up to 25 pounds.

This position involves a combination of office‑based work, virtual communication, and occasionally community‑based engagement. Some evening or weekend availability may be required for special events or outreach activities; may involve meetings with City of Chicago staff or partner organizations.

The Home Grown Program staff are required to work full‑time in the office. Remote work arrangements are not available for this position. Employees must be present in‑office for all scheduled workdays and attend meetings as needed.

NHS provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.