Project Coordinator

Overview

Stellenbosch, South Africa | Posted on 21/11/2025
Location Type Hybrid (Part office, Part remote)
• Job Type Fixed Term
• Remuneration Term Per Month
• Date Opened 21/11/2025
• State/Province Western Cape
• Country South Africa

This is a fixed-term contract position for 12 months initially with possibility of extension. Working hours are Monday through Friday, from 8:00 am to 5:00 pm, with a hybrid work arrangement consisting of one week in-office and one week working remotely. The company will provide a laptop and other essential equipment needed for remote work.

A leading business skills training provider is actively seeking a Project Coordinator to join their team. The working arrangement includes a hybrid setup and reporting to the Training Operations Manager. The role includes coordinating training programmes, ensuring learners are inducted and registered, providing learner support, and managing the assessment and moderation process while serving as the communication liaison between clients, learners, facilitators, assessors, and moderators.

• Coordinate and facilitate learner inductions.
• Register learners on relevant systems.

• Provide support to learners via phone, email, and Whats App.
• Maintain regular communication with learners.
• Identify and address learning barriers and needs with facilitators and assessors.

• Schedule assessments and moderation according to project timelines.
• Support and guide assessors and moderators.

• Compile monthly progress reports and host monthly progress meetings.
• Act as the primary client liaison throughout the project.

• Monitor project progress and resolve any issues.
• Create and maintain comprehensive project documentation, plans, and reports.
• Handle all learner and project administration tasks.
• Review and approve training-related invoices.

• Minimum of 3 years  experience in project coordination or administration is essential.
• Experience in the training and education sector, particularly in occupational learning, is advantageous.
• Grade 12 / Matric.
• Proficiency in MS Office (Word, Excel, Outlook).
• National Certificate in OD ETD Practices (NQF Level
  5) is advantageous.
• Certificate in Project Management is a plus.
• Strong attention to detail.
• Ability to multitask effectively.
• Customer-focused mindset.
• Excellent planning and organisational skills.
• Strong problem-solving and decision-making abilities.
• Resourceful and proactive.