Legal Secretary Litigation and leasing Job Singapore,Administrative/Clerical

Position: Legal Secretary for Litigation and leasing.

Job Description:

Litigation

File Management / Matter management:
- Assisting with opening of case files with client profile.
- Maintain and organize case files, ensuring that all documentation is complete, accurate, and filed correctly.
- Assist with obtaining basic searches (conflict search, ACRA, eLitigation Cause Book search, land title search, insolvency search etc).
Case Preparation and Management:
- Assist Litigation Lawyers in managing and organizing case files, including electronic and paper records.
- Prepare, format, and proofread basic legal documents such as pleadings, hearing bundles, discovery materials.
- Ensure accurate and timely filing of documents with courts and administrative agencies.
Calendar and Scheduling:
- Scheduling and monitoring court hearings, meetings, and other litigation-related appointments.
- Maintain and monitor litigation calendars, including case deadlines and court dates.
- Provide reminders and follow-up to ensure adherence to deadlines.
Client and Witness Interaction:
- Communicate effectively with clients, witnesses and other parties, providing updates and gathering necessary information.
- Prepare and send correspondence related to case matters and respond to inquiries as directed by lawyers.
Billing:
- Keeping records of disbursements and file expenses.
- Keeping records of client deposits.
- Assist with maintaining timesheets.
- Preparation of invoices and issuing payment reminders.
Administrative Support:
- Handle general administrative duties, including answering and redirecting phone calls, managing email communications, processing mail.
- Prepare basic emails and letters.
- Assist with reimbursement claims.
- Manage office supplies and ensure that necessary resources are available for the litigation team.
- Assist with preparing meeting room for meetings.

Job Description:

Corporate Real Estate

Preparing of lease documents (Letter of Offer, Tenancy Agreement, Novation Agreements, Side Letters, etc)
Preparing of enforcement documents (demand letter, Notice of Re-Entry)
Stamping
Preparation of leasing quotations
Liasing with client to engross lease document, etc.
Conducting insolvency/litigation searches

Requirements

Completed Higher NITEC / Technical Diploma or Diploma
Good written and spoken English
Good written and spoken Singapore mother tongue (Malay, Mandarin or Tamil)
Competency with basic office equipment (computer, printer, typewriter, binder)
Working hours 09:00am to 5:30pm with partial work-from-home flexibility
Prior experience in a law firm is preferred
Competency in use of legal software/platforms preferred

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