Executive Assistant; Remote

Overview

The role Executive Assistant & Marketing Support Specialist is a remote, offshore position that supports the executive team with scheduling, expenses, content posting, systems management, and client logistics. This dynamic, multi-functional role requires strong administrative execution, attention to detail, adaptability, and a learning mindset as the business grows.

Location: Remote — South Africa Preferred

Schedule: Full-Time | 8:00 AM - 5:00 PM CST

Reports To: Executive Team

• Executive & Administrative Support
• Scheduling:
  Manage light calendar coordination and appointment setting for the executive team.
• Financial Administration:
  Process and track expenses for executives.
• General Administrative Execution:
  Handle day-to-day administrative tasks with accuracy, efficiency, and a proactive approach.
• Client Logistics:
  Support client engagements by logging into systems, setting up assessments (e.g., Social Styles), assisting with class registrations, and managing participant lists.
• Marketing Content & Operations Support
• Content Management:
  Collaborate with our in-house copywriter to publish content using existing templates and scheduling tools.
• Visual Asset Sourcing:
  Search licensed stock image libraries to match copy and follow brand templates.
• Social Media Support:
  Assist with posting schedules and content execution across platforms.
• Presentation & Document Support:
  Use templates and provided copy to build presentations; format Google Docs and client-facing materials.
• Digital File Management:
  Maintain organized Google Drive and Notion spaces, upload videos, and ensure all assets are properly stored.
• Technology & Automation Enablement
• Process Automation:
  Identify opportunities to streamline workflows and reduce manual tasks.
• Zapier (or Similar Tools):
  Create or update simple automations (bonus if experienced).
• Tech Navigation:
  Confidently learn and operate new systems, platforms, and tools with minimal guidance.

• Payment: Compensation follows a Net 30 payment cycle.
• Hours: Must work 8:00 AM - 5:00 PM CST to support U.S. operations.

• Experience:
  • Proven experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar support role.
• Skills:
  • Exceptional organizational skills and attention to detail.
  • Ability to manage multiple tasks and deadlines confidently.
  • Strong administrative execution and self-management.
• Communication:
  • Excellent written and verbal English skills.
• Mindset:
  • Self-starter, resourceful, eager to learn, and comfortable with varied responsibilities.
  • Thrives in a fast-moving, evolving work environment.
• Technical:
  • Comfortable navigating proprietary systems, Google Workspace, and digital tools.
  • Experience with Zapier or automation tools (preferred but not required).