Admin & Data Support Specialist; Part-Time

Location: Remote (Anywhere in South Africa)
Employment Type: Permanent part-time (2 days per week)
Reporting to: Financial Director
Experience Level: Minimum 2 years

A growing professional services organisation is appointing an Admin & Data Support Specialist as part of a new growth-driven vacancy. This role provides high-level administrative and data support to the finance function and is well suited to a detail-oriented, analytical individual who enjoys working with structured data and processes.

The role is fully remote, based anywhere in South Africa, and offered on a permanent part-time basis (two days per week).

Key Responsibilities

Data Management and Reporting

• Audit and validate datasets to ensure accuracy, completeness, and consistency.

• Build and maintain advanced Excel models, including formulas, pivot tables, dashboards, and macros.

• Produce regular and ad-hoc management reports.

• Prepare data summaries and visualisations;
  Power
  
  BI experience is advantageous.

Administrative Support

• Assist with preparing reports and packs for meetings and track follow-up actions.

• Maintain structured documentation, version control, and filing systems.

Process and Governance

• Ensure compliance with organisational standards and data governance requirements.

Project Coordination

• Coordinate and track administrative and data-related tasks and projects.

• Monitor timelines, dependencies, milestones, and deliverables.

• Liaise with internal stakeholders to manage priorities and resolve issues efficiently.

Essential Skills and Experience

Technical

• Advanced Excel proficiency (non-negotiable), including formulas, pivot tables, dashboards, and macros.

• Strong analytical and data auditing skills.

• Power
  
  BI experience is advantageous.

• Working knowledge of Microsoft Teams, SharePoint, and Outlook.

Experience

• Minimum of 2 years’ experience in an administrative or data support role.

• Exposure to reporting and data-driven decision-making.

Behavioural Competencies

• High attention to detail with a strong focus on accuracy and reliability.

• Proactive, accountable, and able to manage priorities independently.

• Adaptable and resilient in a dynamic environment.

• Clear communicator and effective collaborator.

• Professional, ethical, and discreet in handling sensitive information.

Additional Information

• Contract type:
  Permanent part-time (2 days per week).

• Salary:
  Negotiable, depending on qualifications and experience.

• Reason for vacancy:
  New growth position.