Facilities Coordinator

Are you a professional with a background in property management or facilities coordination? We are seeking a detail-oriented Facilities Coordinator to join our award-winning team in Oakville.

Recognized as a Great Place to Work® and ranked among Canada’s Best Workplaces, our organization values collaboration, excellence, and professional development.

• Role: Facilities Coordinator
• Type: Permanent Role
• Location: Oakville, ON (5 days in office)
• Schedule: Monday – Friday, 9:30 AM – 5:30 PM or 10:00 AM – 6:00 PM
• Salary: $52,000 – $57,000 Annual + 5% AIP

• Competitive Compensation:
  Starting salary up to $57,000 based on experience plus a 5% performance bonus.
• Career Growth:
  Work within a division that encourages autonomy once trained.
• Dynamic Work Environment: A role that balances administrative financial tasks with hands‑on physical facility coordination.
• Stability: A permanent position with a leading national firm.
• Through mentoring, innovative tools, and a variety of programs that engage and reward, we empower each employee to be great and drive results.
• Comprehensive benefits that include Employee and Family Assistance Program (EFAP) and Wellness Essentials.
• Group retirement savings plan with company match.
• Paid holidays and generous paid time off.
• Hybrid work arrangements.
• Paid volunteer opportunities and charitable donation matching.
• Employee recognition programs that include referral incentives.
• The opportunity to participate in our stock purchase plan.

How You’ll Contribute

• Spend approximately 35% of your time on computer‑based tasks (financials/tracking) and the remainder managing the physical needs of our office spaces.
• Facility Operations:
  Ensure effective operation and safety compliance of home office and regional facilities.
• Vendor Management:
  Guide and oversee contracted vendors for security, groundskeeping, and janitorial services.
• Financial Coordination:
  Process invoices, maintain financial documentation, issue purchase orders, and coordinate vendor quotes.
• Office Logistics:
  Coordinate office moves and event setups, including physical movement of furniture and equipment.
• Relationship Building:
  Act as a key point of contact for internal staff, visitors, and external service providers.

• Experience: Minimum 3 years of property management experience, including vendor oversight and financial responsibilities.
• Education: Post‑secondary education required. A property/facility management designation (e.g., FMA) is preferred.
• Technical
  
  Skills:
  
  Proficiency in MS Office (Excel/Outlook) and familiarity with CMMS platforms.
• Adaptability: The ability to “switch in a second” and reprioritize tasks to meet immediate facility or customer needs.

To apply, please send your updated resume to  with the subject line "Facilities Coordinator / Oakville".

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are committed to developing strategies to increase equity, diversity and inclusion within the workplace by reviewing our internal policies, practices and systems throughout the entire lifecycle of our workforce, including recruitment, retention and advancement. We also support accessibility and accommodation needs throughout the employment lifecycle. This posting is for existing and upcoming vacancies.