Remote Executive Assistant

This is a remote position. A boutique consulting firm is looking for a highly capable Executive Assistant to provide senior-level administrative and operational support to leadership within a fast-growing consulting environment servicing clients in both the United States and South Africa. This role suits someone with 4–6+ years’ experience supporting executives in a high-performance, international setting. You’ll act as a trusted partner to leadership, managing priorities, streamlining operations, and ensuring day-to-day execution runs seamlessly across time zones.

You’ll work closely with executives to enable focus on strategic priorities, while maintaining exceptional organisation, discretion, and professionalism in a remote, US-hours environment.

• Provide high-level executive support, including managing complex diaries and scheduling across multiple time zones
• Coordinate domestic and international travel, itineraries, and expense management
• Prepare agendas, presentations, reports, and executive briefing documents
• Act as a gatekeeper, managing and prioritising communications and requests
• Coordinate meetings, including minute-taking and action tracking
• Maintain structured records, documentation, and filing systems
• Support workflow management and follow up on key deliverables
• Draft professional correspondence and communications on behalf of executives
• Liaise with internal teams, clients, and external stakeholders
• Support client-facing coordination and executive-level administration
• Identify opportunities to improve administrative processes and efficiencies
• Assist with ad-hoc projects, reporting, and operational initiatives
• Handle sensitive and confidential information with absolute discretion

• Degree or diploma in Business Administration, Office Management, or a related field
• 4–6+ years’ experience supporting senior executives or leadership teams
• Proven experience managing executive calendars, travel, and competing priorities
• High proficiency in Microsoft Office, Google Workspace, and collaboration tools
• Strong written and verbal communication skills
• Experience working across time zones and with US or international stakeholders
• Based in South Africa and willing to work US business hours

• Exceptional organisational and time management skills
• Strong attention to detail and follow-through
• Professional, clear, and confident communication
• High level of discretion, integrity, and confidentiality
• Proactive, solutions-oriented, and dependable
• Calm, adaptable, and effective in a fast-paced environment
• Able to work independently while collaborating closely with leadership

• Fully remote role within a growing international consulting firm
• Exposure to senior leadership and strategic decision-making
• Stable, long-term role supporting a high-performing executive team
• Opportunity to grow with the business and expand scope over time