Executive Assistant - Business & Partnership

Executive Assistant - Business & Partnership

Start Your Career in Fin Tech with Turnkey Inside!

Placement: Hybrid (Batu, East Java) - must be willing to travel domestically and abroad.
Note: This role requires you to work mostly on-site. Remote work is possible at times, but it is only an added flexibility and not the main work arrangement.

Job Summary

We’re looking for a goal-driven Executive Assistant who works with a strong sense of ownership and belonging. You’ll be the extension of the C-Level — making sure operations, communication, and priorities are always on track. This isn’t a typical 9-to-5 role. It’s about achieving results, staying proactive, and ensuring nothing slips through the cracks.

Overview

We’re seeking a proactive Executive Assistant who supports the C-Level with strategic focus, operational excellence, and cross-functional collaboration across the business. This role emphasizes ownership, urgency, and high standards of communication.

Why Join Us?

Be part of a growing Fin Tech ecosystem that values speed, precision, and learning.

Work closely with leadership and gain exposure across multiple business areas.

Develop yourself in both business operations and data systems.

Thrive in a dynamic team that moves fast, challenges comfort zones, and celebrates progress.

Key Responsibilities :

• Strategic Business Focus & Operations
• Business Relations: Serve as the Executive's professional point of contact. Manage and ensure quick ("Satset") and accurate follow-up on critical communications with Clients, Vendors, and Business Partners.
• New Business Development: Proactively support new business development initiatives and projects with Partners, including the preparation of presentation materials, research, and strategic schedule coordination.
• Business Documentation: Draft, edit, and format proposals, contracts, client presentations, and business summaries with absolute precision, maintaining a zero-tolerance policy for errors.
• Meticulous Administration & Order
• Data Organization System: Design and maintain a highly organized and structured filing and documentation system (both digital and physical) for all essential documents, particularly those related to Clients and Vendors.
• Complex Calendar Management: Proactively manage the Executive's daily schedule, meetings, and itineraries, preventing scheduling conflicts and anticipating last-minute logistical needs for every engagement.
• Meeting Notes & Follow-up: Accurately capture business meeting minutes, swiftly identify key action items, and take full ownership of tracking their progress.

Requirements :

• In 1 year of proven experience as an Executive Assistant, Personal Assistant, or Project Manager, ideally supporting C-Level/Founders in a fast-paced environment (startup, agency, or consultancy).
• An obsessive organiser:
  You don t just like being organised; you have a talent for creating order from chaos. You build systems, manage complex documentation, and your attention to detail is exceptional.
• High mental resilience:
  You thrive in a dynamic, high-pressure environment where priorities can change instantly. You are calm and methodical when things get chaotic.
• Extreme sense of ownership:
  You are proactive, not reactive. You don t wait to be told what to do. You see a problem, you find a solution, and you own the outcome.
• Excellent stakeholder communication:
  Comfortable and professional in managing communications with high-level clients, vendors, and business partners (in both Indonesian and English).
• True flexibility:
  This is a remote role, but not a 9-to-5 one. You understand that urgent business needs can arise outside of standard hours and are prepared to be available.
• Willing and excited to travel for business (domestic or abroad).