Administrative Assistant

1 week ago Be among the first 25 applicants

This range is provided by State of Illinois. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$5,637.00/yr - $5,637.00/yr

• Job Requisition
• Start Date:
  
  10/22/25
• Closing Date: 11/05/2025
• Agency:
  Department of Healthcare and Family Services
• Class
  
  Title:
  
  ADMIN ASSISTANT I - 00501
• BPIS: 07756
• Skill Option:
  None
• Bilingual Option:
  None
• Salary:
  Anticipated starting salary $5637;
  Full salary range $5,637 - $8,026
• Job Type: Salaried
• Category:
  Full Time
• County:
  Sangamon
• Number of Vacancies: 1
• Bargaining Unit Code:
  None
• Merit Comp Code:
  Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Department of Healthcare and Family Services, Division of Finance, Bureau of Federal Finance is seeking to hire an administrative assistant for the Assistant Bureau Chief and Claims Unit Manager. This position assists in the planning and coordination of the Claims Units, acts as a liaison to Unit personnel and other business areas involved in the federal claiming process, and monitors and updates the Department's Cost Allocation Plan for maximizing federal funds.

The administrative assistant will also draft the Federal Quarterly Financial Report, assist the Assistant Bureau Chief with coordinating various budget reports/forms, and assist with tracking federal audits issued on the Department's expenditures.

• Monday-Friday work schedule
• Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid Parental Leave
• Deferred Compensation Program and other pre‑tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13‑14) paid holidays annually (based on start date)

If you are seeking a new opportunity, and this position appeals to you, please apply today!

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well‑being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services.

The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of…