Operations Associate

Transit Center is a private foundation that conducts research and advocacy and works nationally to improve public transit in ways that make U.S. cities more just and environmentally sustainable. To do this, we are committed to reforming how and by whom decisions about transit are made, bringing new perspectives, especially those of transit riders, into planning and policy work. We believe that supporting community-based activists and harnessing our own voice are critical to advancing the type of transit advocacy urgently needed in American cities.

More about Transit Center’s work and staff can be found on our website: transitcenter.org.

In order to live our organization's values (listed below), specifically to have an equitable and inclusive workplace and because we believe in the power of complementary strength, people of color, people with low incomes, women, LGBTQ people, and people with disabilities are highly encouraged to apply.

Job Title:

Operations Associate

Job Level: Associate

Reports to:

Director of Operations, Administration and Finance

Salary Range: $70,000 to $90,000

Job Location:

Transit Center is currently working remotely. When we return to the office, attendance at our Wall Street office in New York City is expected up to four days per week, with one day per week of remote work possible.

About the organization:

Transit Center is a private foundation that conducts research and advocacy and works nationally to improve public transit in ways that make U.S. cities more just and environmentally sustainable. To do this, we are committed to reforming how and by whom decisions about transit are made, bringing new perspectives, especially those of transit riders, into planning and policy work. We believe that supporting community-based activists and harnessing our own voice are critical to advancing the type of transit advocacy urgently needed in American cities.

More about Transit Center’s work and staff can be found on our website: transitcenter.org.

In order to live our organization's values (listed below), specifically to have an equitable and inclusive workplace and because we believe in the power of complementary strength, people of color, people with low incomes, women, LGBTQ people, and people with disabilities are highly encouraged to apply.

Position

Description:

The Operations Associate is responsible for the organization's accounts payable functions and serves as the office manager, ensuring the smooth functioning of our physical and virtual office needs. In addition, the person in this position will coordinate logistics and scheduling for Transit Center's Board of Trustee meetings, calendar management and scheduling for the Executive Director.

Key

Duties & Responsibilities:

Finance and Accounting Duties and Responsibilities

• Process invoices, grant payments and reimbursements.
• Manage contracts and track invoices against the contracts.
• Reconcile corporate credit card expenses (this function may require several follow up with staff to obtain their expense report).
• Download and save monthly bank statements.
• Keep all physical files up-to-date and organized.

Office Space and Other Duties

• Maintain inventory; order office supplies and snacks.
• Liaise with building staff (cleaning vendor, pest control company, and building manager).
• Coordinate insurance documents for office vendors.
• Troubleshoot issues with the printer when they arise; collect used toner cartridges and ship them to be recycled.
• Sign visitors in through the building's online system.
• Monitor health screening app, staff in office calendar, and update the office tracker spreadsheet.

Administrative Duties

• Oversee moderator and note-taker rotation for all-staff meetings.
• Keep all administrative documents organized in Drop Box.
• Assist with onboarding and off-boarding tasks as needed.
• Ship reports or other materials when needed; manage office Fed Ex, UPS, and USPS accounts.
• Arrange for messenger services when needed; manage office messenger account.
• Manage office phone account.
• Manage Transit Center's contact relationship management (CRM) software.
• Manage Zoom and Slack.

Board of Trustees and sub-committees

• Coordinate scheduling and logistics…