Business Operations Coordinator - Facilities and Workspace Solutions

Overview

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we're building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We're making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design
• construction and facility services

To get where we're going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with Mc Kinstry

We are adding a Business Operations Coordinator to our growing Facilities and Workspace Solutions team in Seattle. In this role, you will enhance the overall workplace experience by coordinating various office services and ensuring a welcoming environment for all visitors and employees. Additionally, you will manage key administrative tasks to support the smooth operation of the facility.

Additional responsibilities include:

• Serve as a welcoming first point of contact for employees, guests, and vendors, delivering a professional, customer-service-driven experience.

• Support reception and front-of-house duties, including responding to inquiries, addressing concerns, and escalating issues as needed.

• Coordinate and execute daily workplace services such as mail handling, copy/print requests, and office supply support.

• Manage mail and package sorting and distribution to appropriate departments.

• Oversee copy center requests, billing, and operation of plotter equipment for architectural drawings.

• Ensure common areas, breakrooms and office spaces are stocked, organized and maintained, including light cleaning and inventory upkeep.

• Develop and maintain professional internal relationships, providing a high level of customer service across teams, departments and regions.

• Assist with planning and execution of on-site meetings and events, including securing space, room setup and breakdown, and supply coordination.

• Provide on-site event support to ensure smooth, professional execution and a positive attendee experience.

• Perform general office administration, including supply ordering, inventory management, overhead review support, and local vendor coordination.

• Manage work orders and assist with facilities and workplace service requests.

• Coordinate onboarding-related workplace needs, including space, supplies, and access support.

• Act as a liaison for the Facilities team, assisting with projects and administrative tasks.

• Champion McKinstry processes and procedures to support operational consistency and business productivity.

• Other duties as assigned.

• Strong attention to detail, time management and organizational skills.

• Clear, professional communication skills and a customer-focused mindset.

• Ability to learn quickly, adapt to changing needs, and build strong working relationships.

• Experience providing business support in a large matrixed organization or multi-office environment strongly preferred.

• Proficient with Microsoft products, including Word, Excel, PowerPoint, and Outlook required.

• Familiarity with SharePoint preferred.

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• "Building Good" paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you're driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $21.03 - $32.50 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.

Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status,…