Sr. Executive Assistant & Office Operations Manager

Are you passionate about the chance to bring your administrative support experience to a world class organization that is leading the way in both content and technology to make a safer and more secure world? Do you have the skills necessary to work as a team within office operations and across the TRSS enterprise to lead executive level project coordination? If you are a team player and have excellent organizational skills, then Thomson Reuters Special Services (TRSS) is looking for you!

As a Sr. Executive Assistant & Office Operations Manager
, your role will focus on providing high-level executive support while overseeing and optimizing day-to-day operational functions to ensure organizational efficiency and effectiveness. This role will leverage strong organizational, communication, and problem-solving skills to manage executive priorities, coordinate cross-functional initiatives, streamline processes, and support strategic objectives. You will work closely with senior leadership and internal teams to drive operational excellence, improve workflow efficiency, and enable informed decision-making.

To be successful in this role, you should be a proactive, detail-oriented leader and trusted partner, capable of anticipating needs, managing complexity with confidence, and ensuring seamless operations, executive effectiveness, and stakeholder satisfaction.

• Proactively managing calendars and coordinating onsite and offsite meetings, including all aspects of the meeting as needed (technology, food, travel, etc.).
• Making travel arrangements and ensuring trips are well organized and coordinated, and ensuring expenses are submitted on time.
• Team coordination of budgets, training, and awards.
• Managing timely responses to work requests with autonomy.
• Identifying and solving moderately complex process issues, setting priorities, and making decisions based on quality and accuracy.
• Implementing improvements to administrative and operational processes.
• Setting an example for other executive assistants and leaders within the business unit as part of a broader team for purposes of sharing information, best practices, and providing back-coverage across departments.
• Working on special projects and programs. This may involve projects for leadership as well as cross-department initiatives such as recognition programs.

• Bachelor’s degree in Business Operations, Administration, Operations Management, Communications, or a similar field. Equivalent experience will be considered in lieu of a degree.
• 10+ years of administrative experience.
• Project coordination and adaptability with the ability to work well with all levels of internal employees, executives, and outside clients and vendors.
• Project management experience.
• Strong verbal, interpersonal, and written communication skills.
• Strong organizational skills.
• Strong internet research skills.
• Comprehensive experience in Microsoft Office Suite including Word, PowerPoint, Excel, SharePoint, Teams, and Outlook.
• High level of integrity in managing confidential information.
• Ability to anticipate business and leadership needs and proactively carry out duties.
• Ability to manage and prioritize multiple tasks in a fast-paced environment of tight deadlines and high-quality standards.
• U.S. Citizenship essential to comply with government contract/agency or department of Federal Government requirements.
• Ability to obtain and maintain a U.S. national security clearance.

• Hybrid Work Model:
  We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Flexibility & Work-Life Balance:
  Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Career Development and Growth:
  By…