Studio Administrator - Education

Overview

Are you a collaborative, detail-oriented administrative professional who excels at keeping projects, people, and processes running smoothly? Do you enjoy supporting a high-performing architectural studio environment while helping others succeed? If so, we’re looking for you – a Studio Administrator who will provide administrative and project support, guide studio coordination staff, and help ensure consistency and efficiency across our Firm.

We offer a robust bonus plan and flexible hours, including options to work from home and alternating Fridays off; health, dental, and vision benefits; competitive paid time off; and a 401(k) with employer match.

As a Studio Administrator, you will…

• Coach, train, and guide administrative and project coordination staff to ensure smooth, efficient workflow across the studio and office
• Perform advanced administrative functions, including assigning work to Project Coordinators and monitoring progress
• Provide high-level project support to team members, including preparing meeting materials, coordinating calendars, compiling notes, and assisting with special projects
• Assist Project Managers with proposals, project tracking, and various project management tasks
• Prepare accurate, well-formatted documents and ensure all materials follow Firm standards and administrative guidelines
• Develop, review, and maintain project reports, forms, checklists, and documentation; support project teams with reprographics and timely document coordination
• Oversee preparation, distribution, and maintenance of all project-related documentation, including closeout materials and record management
• Interact and coordinate with market-specific authorities having jurisdiction and ensure compliance with required processes and timelines
• Collaborate with studio and office support staff to identify workflow improvements and promote administrative best practices
• Support Firm-wide administrative needs, including assisting with events, travel coordination, meeting logistics, supply ordering, mail distribution, and other shared office services
• Demonstrate excellent time management, organization, and proactive communication in all tasks and responsibilities
• Execute special studio or Firm-wide projects as assigned

• High School Diploma (or equivalent) and at least 6 years of administrative experience in a professional services environment, or a bachelor’s degree with at least 2 years of related experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience in professional services or A/E/C environments
• Experience with project management software

• Experience with Newforma and Procore
• Familiarity with workflow or process improvement practices

Compensation 68,100 - 90,000

Studies have shown that underrepresented individuals like women; LGBTQIA+; and BIPOC, among others, are less likely to apply for jobs unless they believe they meet every single one of the qualifications in a job description or posting. Because we are committed to building a diverse and inclusive organization, we understand the best candidate may come from a non-traditional background to our field of work.

We strongly encourage you to apply, even if you don t believe you meet every one of the qualifications described above. Diversity makes us better.