Project Site Coordinator

The Project Site Coordinator assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope.

Responsibilities:

Collect, organise, and administrate reports regarding progress.
Support with the creation of progress, site, project, and management presentations.
Attend meetings; take and distribute minutes of meetings and track the progress of the defined actions items.
Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites.
Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business.
Keep an updated record of Client personnel on site.
Support the Site team with different reporting needs as may be required.
Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
Identify and eliminate waste or non-added value activities within the area of responsibility.
Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
Perform general administrative activities and provides backup support for others in case of sickness/absence/workload.
Support/arrange the translation of documents.
Keep an updated record of the delivery situation.
Send and receive parcels.
Administrate living quarters.
Administrate site cars and local transportation.
Administrate Site offices and facilities.
Introduction of personnel on administration and routines.
Regular contact, as required and authorised, with local suppliers and contractors, including housekeeping and security.
Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
Coordinate travel arrangements for site personnel and visitors together with the home-office Business Mobility Coordinators, Travel Coordinators and Project Construction and Commissioning Managers.

Requirements:

English and Dutch
Other details:
Computer literate on Office 365, ie Word, Excel, teams / Knowledge desired on MS Office, SAP, Ariba, Concur, xECM / Local knowledge would be a benefit as they will be able to guide any of our incoming teams

Experience with offshore substation work
Shall be qualified to obtain GWO & HUET