Operations and Finance Coordinator

Who We Are

The Alliance for Decision Education (the Alliance) is a national nonprofit and field builder with the mission of improving lives by empowering students with essential skills and dispositions for making better decisions. Founded in 2014 and backed by experts in decision sciences, business, and education—including several Nobel laureates—the Alliance believes that better decisions lead to better lives and a better society.

As a field builder, the Alliance partners with teachers, academic and business leaders, families, and community members to raise awareness and lead the growing call to have Decision Education taught in schools across the country. The Alliance is committed to an inclusive, supportive, and collaborative culture. Our diverse team comprises educators, researchers, subject matter experts, and other professionals dedicated to our mission.

We are proud to be an Equal Opportunity Employer.

The Alliance offers a comprehensive total rewards package, inclusive of competitive compensation.

• $19.00–$24.00 per hour, commensurate with experience and qualifications*

• Medical, dental, and vision insurance (100% employer paid)
• Basic life insurance and AD&D (100% employer paid)
• Long-term disability insurance (100% employer paid)
• Employee Assistance Program
• 401(k) retirement plan with up to a 5% employer match (100% vested)
• Flexible Spending Accounts (healthcare and dependent care)
• Up to 20 days of Paid Time Off per calendar year (prorated the first year based on hire date)
• Unlimited paid sick time
• Hybrid work schedule
• Paid lunch stipend while working on-site

* Salary range is a good-faith estimate based on external benchmarking and the industry standards, and may vary based on qualifications and experience. Benefits are subject to change at the organization’s discretion.

The Operations and Finance Coordinator will provide administrative and clerical support across all departments and will support specific projects and initiatives. The position requires balancing on-site office coordination with providing remote support to distributed team members.

This full-time, non-exempt role reports to the Accounting Senior Manager within the Operations Department, which is responsible for ensuring that the Alliance has the people, processes, and platforms to optimize organizational health and achieve our mission.

This full-time role requires an 8-hour day and a 40-hour work week and is eligible for overtime pay.

Candidates must reside in (or be willing to relocate to) the Greater Philadelphia region by the start date. Local team members are expected to follow a hybrid schedule, working on-site at our headquarters in Bala Cynwyd, PA, on Tuesdays and Wednesdays, with remote work permitted on Mondays, Thursdays, and Fridays. Occasional additional in-office days may be required.

• Maintain, organize, and order general office supplies and equipment
• Assist with general office-related work (furniture/layout changes, technology set-ups, etc.)
• Provide technology support to employees (troubleshooting, equipment setup assistance)
• Support employee onboarding and offboarding
• Copy, print, scan, and prepare documents; receive, sort, and distribute the mail
• Respond to, or forward, inquiries as appropriate

• Assist with planning and coordination of organizational events (internal and external)
• Assist with planning and coordination of conferences attended, sponsored, or presented at by staff or invited Alliance volunteers
• Communicate and collaborate with internal staff, external vendors, and stakeholders
• Coordinate travel arrangements for staff
• Take meeting notes to supplement AI notes as appropriate and follow up on action items until completed

• Enter invoices into Quick Books and schedule payments through the online bill pay system
• Coordinate expense approval workflows/fulfillment and process reimbursement requests
• Code and upload receipts for organizational credit card transactions
• Maintain accurate financial records and support month-end processes
• Othe…