Administrative Assistant

Position: Administrative Assistant 2
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Review Vacancy

Date Posted 02/03/26

Applications Due
02/18/26

Vacancy ID208702

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPNo

Agency

NYS Gaming Commission

Title Administrative Assistant 2

Occupational Category No Preference

Salary Grade
15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary Range From $59808 to $74695 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Schenectady

Street Address 354 Broadway

City Schenectady

StateNY

Zip Code
12305

Duties Description Reporting to the Lottery Director ("Director"), this position will provide administrative support to the Director and serve as principal administrative support to Director's direct reports, The position will be responsible for basic administrative duties such as scheduling appointments; providing information or routing telephone, mall and email inquiries; tracking and ordering office supplies; greeting visitors; drafting correspondence, assisting with travel planning and processing of-travel requests and expense reports;

processing documents for signature across units, the agency and vendors. In addition, this position will be responsible for:

* tracking incoming items that require Director or Commission Executive review

* maintaining structured document retention program network and intranet

* tracking HR documentation (fill requests, retirements, extended leave, hires/departures outside work), scheduling interviews, tracking remote work schedule

* serving as the lottery communications lead create and distribute communications via email and intranet (announcements, issues, new hires, newsletters, departures)

* handling new hire and department paperwork such as processing of activation/deactivation forms, notifying units, ensuring hire/departure is announced on intranet

* providing significant onboarding and substantive administrative training and orientation to new staff

* tracking and distributing inquiries from the Inspector General's Office, Attorney General's Office and legislative inquiries

* tracking Director staff schedules and reviewing timesheets for Director approval

* providing confidential communications to the Director and lottery staff

* communicating and tracking lntema1 controls process, including routing, establishing deadlines, distributing documents to Lottery staff and Internal Controls Office and ensuring all deadlines are met

* coordinating vendor damages collection letter/date of collection

* providing confidential support to the Director, managing Director schedule and preparing documentation for meetings

* ensuring confidential documents are properly handled and retained

* serving as the liaison between Lottery units and Director and immediately escalating integrity concerns; processing vendor paperwork such as OGS policy crime renewals, ticket reconstruction authorization, system access

* tracking Lottery staff equipment, cell phone and lPads with hire/departure and annually for Risk Management

* proofreading documents and public facing materials

* updating information on the intranet and reviewing website daily for accuracy

* reviewing, responding and overseeing Lottery suggestion box, tracking resulting efforts, preparing recognition certificates

* searching for information at the request of Director or direct reports

* serving as the control for various functions such as tracking, reviewing, transferring files

* preparing basic reports and…