Executive Assistant

Overview

Executive Assistant to support Controllers in a hybrid work arrangement. This role requires close partnership with senior leaders, their assistants, and employees at all levels of the organization. The position is hybrid – Tuesday to Thursday in the New York Office and Monday and Friday work from home.

• Team Planning:
  Support team event planning and create team operating agenda, inclusive of weekly, monthly, quarterly rhythm.
• Administrative Planning & Execution:
  Coordinate across multiple teams’ calendars for seamless execution of team activities.
• Assist Controller with critical activities and ensure timely prioritization and execution. Effectively maintain and manage leadership’s business calendars.
• Handle all aspects of administrative support for leadership and their teams in a timely and professional manner
• Coordinate and schedule meetings, handle travel reservations, and organize conference/video calls, often involving multiple locations.
• Coordinate logistics for all meetings including IT, room set up, and catering as needed
• Utilize Microsoft Office Suite to assist with presentations and reporting
• Project manage smaller team initiatives, if needed
• Meeting Preparation and Presentations:
  Lead development of logistics, agendas, and materials for business and team meetings (e.g., leadership team meetings, strategic business IT community forums), ensuring alignment, clarity, and accuracy of materials.
• Prepare presentations and memos for various audiences, including senior leaders.
• Assist with written communications
• Travel & Expense – prepare/reconcile travel expenses
• Review and process invoices and expense reports in a timely and accurate manner.
• Communications:
  Develop internal communications, on behalf of Controller, to ensure timely and relevant information-sharing. Draft talking points for key leader presentations, ensuring appropriate and cohesive messaging.
• Flexibility:
  Remain flexible if priorities change and maintain involvement in a wide variety of tasks based on business demands that arise. Own ad-hoc administrative tasks (e.g., compliance approvals, applause recognition reporting).
• Relationship Management:
  Oversight of other Executive Assistants on the team;
  Develop and maintain strong relationships with other Executive Assistants, including providing back-up when needed.

• Excellent organizational skills and attention to detail. Strong follow up skills
• Strong interpersonal skills with a high level of professionalism
• Excellent written and verbal communication skills
• Ability to prioritize and multi-task
• Possesses a sense of urgency
• Prior task management experience
• Ability to maintain confidentiality, good judgment and diplomacy
• Proficient in Microsoft Office including Word, PowerPoint and Excel, including the ability to create professional communication and reports using Word. Ability to draft and format presentations in PowerPoint. Foundational Excel experience and skills to create charts, diagrams and tables of data
• Bachelor’s degree preferred
• Minimum of 8 years of experience supporting senior level executives in a corporate environment

Salary Range: $73,500-$105,000

Overtime eligible:
Nonexempt

Discretionary bonus eligible:
Yes

Sales bonus eligible:
No

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact. Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.

As a Fortune…